Administrative Clinical Coordinator

Le Moyne College, located in Syracuse, N.Y., is an independent college established by the Jesuits in 1946 to provide students with a values-based, comprehensive academic program designed to foster intellectual excellence and preparation for a life of leadership and service. Today, Le Moyne has evolved into a nationally acclaimed college of liberal arts and sciences that draws students from across the U.S. and abroad.

Le Moyne College is a diverse learning community that strives for academic excellence in the Catholic and Jesuit tradition through its comprehensive programs rooted in the liberal arts and sciences. Its emphasis is on education of the whole person and on the search for meaning and value as integral parts of the intellectual life. Le Moyne College seeks to prepare its members for leadership and service in their personal and professional lives to promote a more just society.

Le Moyne College aims to advance the values of diversity and inclusiveness at the college. To do this, Le Moyne seeks scholars and professionals who bring innovation, creativity, and impact to the campus, and who bring greater depth, breadth, and diversity to our campus community.

The Administrative Clinical Coordinator is responsible to manage the supervised clinical training experiences for physician assistant studies students in the Department of Physician Studies (DPAS) at Le Moyne College. The Coordinator will be expected to continue to improve the effectiveness of clinical training experience through planning, development, initiation and evaluation of clinical placements. 

Job duties specific to this position:

• Coordinate and maintain clinical placements with contracted clinical agencies/preceptors

• Manage annual slot request process and supervise the follow up plan for communication with sites

• Maintain regular communication with students, instructional faculty, hospital representatives and DPAS clinical year team to obtain and clarify information to update the database for student placements using Prism

• Review all end of rotation site evaluations and site survival forms within one week of rotation completion.

• Collaborate with the Clinical Coordinator and the clinical rotation faculty when concerns are recognized to ensure that sites are meeting the program’s defined learning outcomes for supervised clinical practice experiences.

• Design and implement plans to meet with first year students individually in the late Fall/early Spring to discuss placements, wish-list and to investigate geographic alternatives for clinical placements. 

• Deliver an orientation to pre-clinical students covering clinical placement policies, site requirements, and DPAS Student Handbook alignment.

• Manage clinical placement lists and update lists in the ARC-PA portal bi-annually.

• Generates requested reports for the Clinical Coordinator, Data Analyst and Program Director to support ongoing programmatic self-study.

• Anticipate clinical training site needs and communicate them to the Program Director to maintain enough locations or all students to complete their supervised clinical practice experiences (SCPE).

• Ensure site capacity aligns with cohort size, geographic location and alignment with the ARC-PA standards for SCPE.

• Collects and maintains documentation of preceptor licensure, certifications as required by ARC-PA

• Create, process, and maintain a database for payments to clinical preceptors. This will involve a collaboration with Accounts Payable and the Office of Finance at Le Moyne.

• Engages in professional development to remain current on ARC-PA requirements and to best understand the dynamic nature of clinical placement climate in the US. 

• Advocate for institutional, state and federal support for clinical preceptors to help with recruitment and retention of high quality training sites.

• Remain up to date on all ARC-PA standards and requirements in regard to the Supervised Clinical Practice Experience instruction (B standards)

Job expectations for all Le Moyne College employees:

• Demonstrates and role-models all of Le Moyne’s mission-based competencies (collaboration, communication, diversity, integrity, leadership and service) in every interaction with all community members and external parties.

• Strengthen digital literacy skills through education and the application of digital technologies in order to effectively engage in information gathering, utilization and data management while promoting a security culture.

• Supports cura personalis by treating all individuals with dignity, professionalism and kindness.

• Promotes cura apostolica by aligning professional goals, objectives, and performance with college’s strategic goals.

• Demonstrates excellent work attendance, reliability and work ethic.

• Attends and actively participates in required meetings and training sessions.

• Complies and adheres to all of Le Moyne’s established policies, procedures and codes of conduct at all times, including all health and safety requirements and regulations, to promote desired behavior and build awareness.

• Must complete all required federal, state, institution and department trainings.

• Engages in a planned program of professional development. Continually maintains skills and knowledge relative to the position and technology industry including best practice, evolving operational requirements, and industry trends.

• Performs a variety of related duties as assigned.

• Bachelor’s Degree required.

• 5+ years of experience required, two years specifically in an administrative support position with a focus on customer service and project management.

• Strong written and oral communication skills.

• Exceptional planning and organizational skills.

• Ability to lead, take initiative and ownership of projects.

• Proven ability to perform duties with a high level of professionalism, flexibility, discretion, judgment, diplomacy and tact.

• Attention to detail and accuracy.

• Proficiency in MS Office, comfort with utilizing multiple platforms/systems to manage workflow.

Le Moyne College prohibits discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, citizenship & immigration or any other protected characteristic as outlined by federal, state, or local laws.

This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship.  Le Moyne makes hiring decisions based solely on qualifications, merit, and business needs at the time. 

To apply for this position please click the 'Apply Now' button and submit the required materials for consideration:

* Cover letter outlining your interest in the position
* Current resume
* Contact information for 3 professional references