Assistant Manager, Centre of Excellence in Women and Child Health

Assistant Manager, Centre of Excellence in Women and Child Health

Entity: Aga Khan University

Location: Karachi

Introduction

The Aga Khan University is a private, international university committed to international standards of excellence in teaching, research and service. Its teaching hospital, the Aga Khan University Hospital has been accredited by the prestigious Joint Commission International for achieving the highest international healthcare standards.

As an equal opportunity employer, AKU believes in promoting a diverse and inclusive culture and is committed to adopt appropriate standards for safeguarding and promoting a respectful relationship with and between diverse workforce of its faculty, staff, trainees, volunteers, beneficiaries, wider communities, and other stakeholders with whom it works, including children and vulnerable adults and expects all employees/trainees and partners to share this commitment.

This a grant funded contractual position.

Responsibilities

You will be responsible to:

• Oversee end-to-end coordination of the outsourced research workforce, including recruitment, onboarding, documentation, and exit processes, in liaison with the outsourcing vendor;
• ensure timely contract extensions and closures in coordination with the relevant supervisors and the outsourcing provider;
• review and verify monthly payroll data, attendance records, and vendor invoices, and coordinate with relevant teams to ensure timely salary disbursement;
• ensure timely processing of invoices in the system and coordinate with relevant department and vendor for payment updates;
• coordinate with outsourcing vendor and internal HR to draft, review, and process staff contract agreements and subsequent addendums for project-based workforce, ensuring accuracy, approvals, and proper documentation;
• upon separation of staff, proceed with the clearance from department after obtaining approvals from relevant stakeholders;
• facilitate the recruitment process for AKU payroll employees in coordination with HR and project supervisors, including interview scheduling and onboarding support;
• manage employment contracts for AKU payroll staff, including processing monthly contract extensions and separations in a timely manner;
• coordinate and manage consultancy contracts as per the requirement of the project. Coordinate for the budgetary approvals, documentation, and payment processing;
• support and coordinate staffing plan as per budgets in collaboration with Principal Investigator, HR, Finance and other stakeholders;
• Plan and support implementation of employee engagement activities at departmental level.
   

Requirements

You should have:

• Master’s in business administration or equivalent;
• 3 to 5 years of relevant experience;
• excellent communication and interpersonal skills;
• proficiency in MS Office;
• resilience and ability to cope with work pressure;
• good negotiation and management skills;
• excellent team player;
• willing to visit field sites outside Karachi.

Comprehensive employment reference checks will be conducted.