Trademark & Licensing Coordinator

Position Summary:

The Trademark & Licensing Coordinator supports the day-to-day administration of the company's trademark licensing program, trademark portfolio activities, and related marketing communications initiatives. This role serves as a key operational resource for licensing, brand governance, contract administration, trademark maintenance activities, and cross-functional projects.

Working closely with the Trademark & Licensing Manager, Legal, Marketing, Sales, and external licensees, the Coordinator helps ensure compliance with trademark license agreements, supports brand protection efforts, and maintains the tools, records, and processes that enable effective trademark and licensing management.

This position is ideal for an early-career professional seeking to build experience in trademark licensing, brand management, contract administration, intellectual property support, and marketing operations.

• Support administration of consumer and business-to-business trademark licensing programs.
• Assist with trademark license agreement (TMLA) preparation using approved templates and established processes.
• Maintain licensing records, databases, trackers, and documentation to ensure accurate and audit-ready files.
• Coordinate agreement execution, routing, approvals, signatures, and document storage.
• Track renewal dates and contract milestones and support renewal activities across licensing agreements.
• Assist with onboarding new licensees and providing access to licensing tools, portals, and resources.

• Monitor compliance with trademark license agreement requirements.
• Collect and maintain insurance certificates and other required documentation from licensees.
• Support royalty administration activities, including coordinating reporting, tracking submissions, and assisting with collection efforts.
• Maintain contract compliance records and identify potential gaps requiring follow-up.
• Assist in ensuring licensees adhere to approved trademark usage requirements and contractual obligations.

• Support reviews of trademark and brand usage materials to help ensure compliance with licensing agreements, brand guidelines, and approved trademark use standards.
• Coordinate collection and routing of product, marketing, and promotional materials submitted for review.
• Assist internal teams with questions regarding trademark use, licensing processes, and brand requirements.
• Help promote consistent trademark and brand governance practices across sales, marketing, and other stakeholder groups.

• Support trademark maintenance activities by collecting evidence of trademark use and other documentation required for trademark renewals and legal filings.
• Assist the Trademark Paralegal and Legal team with trademark portfolio administration and recordkeeping.
• Maintain trademark-related files, trackers, and supporting documentation.
• Support brand protection and monitoring initiatives as needed.

• Serve as the primary contact for a portfolio of smaller consumer licensing accounts.
• Manage day-to-day communication regarding reporting requirements, documentation requests, and program participation.
• Coordinate administration of the company's hangtag program, including ordering, inventory management, and licensee support.
• Support licensing-related vendors and process purchase orders and invoices.

• Assist with licensing system enhancements, process improvement initiatives, and special projects.
• Support implementation and maintenance of licensing-related tools and platforms, including CRM and contract management initiatives.
• Identify opportunities to improve efficiency, documentation, reporting, and licensing processes.

• Bachelor’s degree in business, Marketing, Communications, Legal Studies, Paralegal Studies, or a related field preferred.

Limited travel

• 1-3 years of experience in contract administration, licensing, intellectual property support, legal administration, marketing operations, brand management, or a related field.
• Internship or professional experience supporting contracts, trademarks, licensing, or compliance activities is a plus.

• Strong attention to detail and organizational skills.
• Ability to manage multiple projects and deadlines simultaneously.
• Strong written and verbal communication skills.
• Ability to work effectively with cross-functional teams and external partners.
• Proficiency with Microsoft Office and document management systems.
• Experience with contract administration, licensing management platforms, CRM systems, or workflow tools is preferred.
• Interest in trademarks, intellectual property, brand management, and licensing.
• Ability to maintain confidentiality and handle sensitive information professionally.