Associate, Paralegal Corporate

The Paralegal will work closely with attorneys and senior paralegals to assist with public company reporting, board governance, entity maintenance, and transactional support. The role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities effectively.

• Assist in the preparation of board and committee materials, including agendas, resolutions, and minutes

• Support coordination of board meetings and maintenance of board portals

• Maintain corporate records, minute books, and governance documents

• Assist with director and officer onboarding and annual questionnaires

• Support preparation and filing of certain aspects of SEC reports (Forms 10-K, 10-Q, 8-K, proxy statements)

• Assist with EDGAR filings and maintenance of EDGAR access codes

• Coordinate documentation requests for audits and internal reviews

• Section 16 & Insider Compliance

• Assist with preparation and filing of Forms 3, 4, and 5

• Support administration of 10b5-1 trading plans

• Entity Management

• Maintain corporate entity database, structure charts, and compliance calendars

• Assist with entity formations, dissolutions, and state filings

• Support ongoing compliance for domestic and international subsidiaries

• Assist with equity plan administration, including tracking vesting and exercises

• Coordinate with HR, Finance, and third-party administrators

• Maintain internal equity records and documentation

• Assist with due diligence and document organization for M&A and financing transactions

• Support execution and tracking of NDAs and standard agreements

• Maintain organized, audit-ready legal files

• Assist with KYC/AML requests, due diligence questionnaires, and regulatory filings

• Prepare organizational charts and basic ownership summaries

• Bachelor’s degree

• 3-5 years of corporate paralegal or related legal experience

• Basic understanding of corporate governance and entity management

• Strong organizational skills and attention to detail

• Ability to manage multiple tasks and meet deadlines in a fast-paced environment

• Proficiency in Microsoft Office (Word, Excel, PowerPoint)

• Strong sense of professional ethics, integrity, and accountability in handling confidential and high-stakes matters

• Exposure to public company reporting or SEC filings

• Experience with legal or entity management systems (e.g., Diligent, Workiva)

• Paralegal certificate or equivalent training

• Notary Public (or willingness to obtain)