Contracts Management Supervisor 2

This position manages the consultant contract program and oversees contract management activities from initiation through closeout and final audit, including payment requests and contract modifications. Supervises staff, establishes priorities, and ensures the timeliness, accuracy, and quality of work products. Provides technical guidance to staff, consultants, and project managers and ensures compliance with applicable federal and state laws, regulations, and ADOT (Arizona Department of Transportation) policies. Oversees and participates in the management of complex, time sensitive consultant and alternative procurement contracts.

This position may be available for remote work within Arizona (Two (2) days per week in the office/hoteling).

The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

Direct, train, coach, and monitor staff performing contract management activities. Provide technical guidance and expertise, assign work, establish priorities, and ensure timely, accurate, quality work products. Prepare and participate in complex, time sensitive consultant and alternative procurement contracts. Establish individual performance objectives.

Review and approve contract modification documents and verify compliance with established procedures and approval authority. Review audit findings and determine appropriate actions. Serve as the first level of conflict resolution.

Review solicitation packages prior to advertisement and approve selection processes and evaluation panels. Perform second level review of consultant cost proposals, identify concerns requiring resolution prior to cost acceptance, and verify contract documents are properly formatted and issues resolved prior to signature.

Knowledge of:

• Correct use of contractual legal language and related terminology;
• Operational procedures of an engineering organization;
• Principles, concepts and current practices of State government management and of the policies and procedures established for the ECS Consultant Contract program.
• Budget development and expenditure control;
• FHWA and State Statute rules, regulations policies, procedures and contract requirements;
• Contract management trends and all factors needed to create a competitive advantage and skill in applying this knowledge while developing staff to gain forward thinking skill in order to enhance ECS and all relevant processes.

Skill in/with:

• Evaluation and analysis techniques;
• Computer applications;
• Oral and written communication;
• Identifying leadership qualities in staff and promoting them when opportunities arise;
• Administration with special emphasis on planning, organizing and directing a high volume, accelerated program.

Ability to:

• Summarize technical information, organize, plan and establish priorities;
• Establish and maintain effective interpersonal relations with employees at all levels of authority, as well as outside the agency;
• Exercise considerable discretionary judgment within established policies and procedures.

BA degree in Business, Public Administration, or related field desirable.
Experienced in the field of contracting.
Planning, Organizing, and directing a high volume, accelerated program.
Administrative/Management and/or staff supervision experience is desirable.

This position requires driving or the use of a vehicle as an essential function of the job, and the following requirements apply. Any employee operating a motor vehicle on State business must possess and retain a current, valid class-appropriate driver’s license, complete all required training, and successfully pass all necessary driver’s license record checks. The license must be current, unexpired, and neither revoked nor suspended. Employees who drive on state business are subject to driver’s license record checks, must maintain acceptable driving records, and must complete all required driver training. An employee who operates a personally owned vehicle on state business shall maintain the statutorily required liability insurance (see Arizona Administrative Code (A.A.C.) R2-10-207.11).

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

The Arizona Department of Administration offers a comprehensive benefits package to include:
• Sick leave
• Vacation with 10 paid holidays per year
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
• Health and dental insurance
• Retirement plan
• Life insurance and long-term disability insurance
• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.

Learn more about the Paid Parental Leave program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Mandatory participation in the Arizona Retirement System (ASRS) is required.

For questions about this career opportunity, please contact ADOT Human Resources Recruitment via email at srecruitment@azdot.gov or phone call at (602) 712-8188 option 2.

The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling (602) 712-8188 option 3. Requests should be made as early as possible to allow sufficient time to arrange the accommodation. ADOT is an Equal Employment Opportunity Employer.