Operations Coordinator

 You’ll be able to access the resources and scale, while leveraging innovative technology and nimble environment. What we’re saying is, this isn’t your average day job. If you’re hungry to drive ideas into action and own your career, let’s chat. Our team is rapidly innovating to evolve and define the future of our brands. With the help of some of the brightest minds in retail, marketing, licensing, legal and more, we are building the intersection of digital and experiential marketing to help achieve that mission. We reimagine, evolve and transform brands! At Authentic, we foster an inclusive workplace where diversity of thought and expertise drive competitive advantage. Our global teams are built by go-getters who contribute unique perspectives and push the boundaries of creativity and innovation. Headquartered in New York City, Authentic has offices in major metropolitan cities including Los Angeles and Miami, as well as Toronto, Mexico City, London, and Shanghai.

The Office Coordinator is responsible for ensuring smooth day-to-day operations of the New York HQ. This role reports to the Senior Facilities Manager and will help manage company-wide administrative tasks ensuring all business needs are appropriately met. The ideal candidate is a well-organized, team-player who takes the initiative to resolve operational challenges all while working in a fast-paced environment.

• Provide high-touch support to the staff throughout the workday, ensuring colleagues have the resources and a comfortable environment to do their best work.
• Help plan and coordinate office events, meetings, and celebrations.
• Assist in the onboarding and offboarding process of employees.
• Support operations safety management and policies and procedures.
• Manage and track office supply inventory and place orders for each office as needed.
• Stock supply closets and pantries.
• Assist with audits, expense tracking, and budget related tasks as required.
• Process incoming and outgoing mail and packages.
• Coordinate scheduling and preparation for meetings, including setting up conference rooms and organizing lunches and refreshments.
• Assist in developing office policies and procedures to improve efficiencies.
• Maintain office cleanliness and organization in collaboration with cleaning staff.
• Correspond with building maintenance and management for office needs.
• Cover main reception desk as needed - registering and greeting guests, scheduling messengers and booking conference space.

• Bachelor’s Degree in a relevant field or comparable work experience.
• Team-player who can also work independently.
• Ability to operate effectively & efficiently in a fast-paced environment.
• Must exhibit excellent attention to detail and good organizational skills.
• Must be energetic, highly motivated and able to multi-task.
• Must be an adaptable problem-solver with the curiosity to learn.
• Experience using email tools and online platforms (Box, Teams, Adobe, etc.)
• Proficiency in Microsoft Office, with aptitude to learn new software and systems.

We have been made aware of fraudulent job offers and interview requests being sent by individuals falsely claiming to represent Authentic. These scams are often initiated via email, employment websites and social media, and may include fake interview requests, offer letters or attempts to collect personal and financial information.

Please note:

• All legitimate Authentic job postings can be found only on our official website (authentic.com) or through our verified LinkedIn page (https://www.linkedin.com/company/weareauthentic).
• Authentic does not conduct interviews over Teams or Zoom without prior email correspondence from a verified @authentic.com email address.
• We will never ask you for sensitive personal information, payment or banking details as part of the hiring process.

If you believe you've been contacted by someone impersonating an Authentic team member, please report it immediately by emailing [email protected].

For individuals with disabilities or religious obligations who would like to request an accommodation, please contact [email protected]

To access Authentic' s Privacy Policy, which contains information regarding data collected from job applicants and how we use it, please click here: https://authentic.com/pages/privacy-policy