Axle8d ago
New
New
USD 60000-65000/yr
Operations Coordinator
United States·BethesdamidOperationsOperations Coordinator
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Quick Summary
Requirements Summary
Draft, edit, and transmit correspondence on behalf of principals, including meeting requests, information requests, and follow-up communications.
Technical Tools
OperationsOperations Coordinator
(ID: 2026-3391)
What We Offer
~6 min read✓100%
Medical, Dental & Vision Coverage for Employees
✓Paid Time Off and Paid Holidays
✓401K match up to 5%
✓Educational
Benefits for Career Growth
✓Employee Referral Bonus
✓Flexible
Spending Accounts:
Healthcare (FSA)
✓Parking
Reimbursement Account (PRK)
✓Dependent
Care Assistant Program (DCAP)
✓Transportation
Reimbursement Account (TRN)
✓Managing complex executive calendars, including scheduling, rescheduling, and prioritizing meetings as organizational priorities shift.
✓Facilitating executive communications and correspondence on behalf of leadership.
✓Coordinating meeting logistics, from initial request through completion, and preparing supporting materials.
✓Independently managing special projects assigned by executive leadership.
✓Identifying and implementing process improvements to enhance operational efficiency.
✓Providing travel coordination support as needed.
✓Serving as the primary administrative point of contact, ensuring all activities comply with applicable standards and guidelines.
✓Manage complex executive calendars for one or more principals, including scheduling, rescheduling, and prioritizing meetings based on changing organizational priorities.
✓Coordinate internal and external meetings involving senior leadership, partner organizations, and other stakeholders.
✓Evaluate scheduling conflicts and independently recommend solutions to maximize executive efficiency.
✓Prepare daily and weekly calendar briefings, ensuring principals are informed of schedule changes and logistical requirements.
✓Coordinate conference rooms, virtual meeting platforms, and hybrid meeting logistics.
✓Draft, edit, and transmit correspondence on behalf of principals, including meeting requests, information requests, and follow-up communications.
✓Monitor incoming requests requiring executive attention, route inquiries to appropriate staff, and track responses to ensure timely follow-up.
✓Develop standardized communication templates to improve consistency and efficiency.
✓Develop and maintain standardized meeting intake processes, templates, and tracking systems.
✓Coordinate meeting logistics from initial request through completion.
✓Prepare meeting agendas, briefing materials, attendee lists, biographies, and supporting documentation.
✓Attend meetings as requested to record minutes, summarize discussions, capture action items, and monitor follow-up activities.
✓Prepare meeting summaries and distribute action items to participants.
✓Accompany principals to meetings as requested to provide logistical coordination, ensure schedule adherence, and facilitate transitions between meetings.
✓Coordinate last-minute schedule adjustments while principals are engaged in meetings.
✓Serve as liaison between executive leadership and meeting organizers regarding timing, logistics, and required materials.
✓Independently coordinate special projects assigned by executive leadership, which may include developing project plans and timelines, coordinating meetings and workgroups, and preparing agendas and briefing materials.
✓Prepare presentations, spreadsheets, reports, dashboards, and tracking documents.
✓Conduct research and compile information from multiple sources.
✓Monitor project milestones and follow up on outstanding actions.
✓Maintain project documentation and provide status updates to executive leadership.
✓Proactively identify opportunities to improve administrative and operational processes.
✓Develop and maintain Standard Operating Procedures (SOPs), workflows, templates, and guidance documents that improve organizational efficiency.
✓Recommend improvements to scheduling practices, communications, information management, and meeting coordination.
✓Develop tracking systems for recurring organizational activities and executive priorities.
✓Develop and maintain collaborative working relationships across the organization and with external partners to facilitate efficient coordination of executive activities.
✓Serve as a primary administrative point of contact for executive scheduling and operational coordination.
✓Coordinate with other leadership offices to resolve scheduling conflicts and facilitate executive engagements.
✓Coordinate executive travel as required, including preparation of itineraries, travel summaries, agendas, and supporting documentation.
✓Coordinate travel logistics with appropriate administrative offices.
✓Maintain administrative files, electronic records, correspondence, and tracking systems.
✓Develop spreadsheets to analyze operational data.
✓Create and maintain presentations, reports, briefing books, and other presentation materials.
✓Coordinate printing, scanning, electronic document management, and records retention activities.
✓Maintain administrative databases and tracking systems.
✓Perform other administrative and operational duties consistent with executive support services.
✓Bachelor's degree in Business Administration, Public Administration, Communications, Healthcare Administration, or a related field preferred.
✓Four (4) years of progressively responsible executive administrative support experience may substitute for a bachelor's degree.
✓Minimum of five (5) years supporting senior executives or executive leadership in a complex organizational environment.
✓Demonstrated experience managing multiple competing priorities with minimal supervision.
✓Experience coordinating executive calendars involving numerous internal and external stakeholders.
✓Experience preparing executive correspondence, meeting summaries, and briefing materials.
✓Experience developing presentations, spreadsheets, reports, and tracking systems.
✓Experience handling confidential and sensitive information while exercising sound judgment and discretion.
✓Experience improving business processes and developing administrative procedures.
✓Executive calendar management
✓Executive communications and correspondence
✓Meeting planning, coordination, and facilitation
✓Meeting minutes and executive summaries
✓Organizational planning and prioritization
✓Project coordination
✓Process improvement and SOP development
✓Relationship management and customer service
✓Executive briefing preparation
✓Analytical and problem-solving skills
✓Travel coordination
✓Records management
✓Microsoft Outlook, Teams, Word, Excel, and PowerPoint
✓SharePoint
✓Adobe Acrobat
✓Other standard administrative and productivity systems as required
Location & Eligibility
Where is the job
Bethesda, United States
On-site at the office
Who can apply
US
Listing Details
- Posted
- August 21, 2026
- First seen
- August 21, 2026
- Last seen
- August 29, 2026
Posting Health
- Days active
- 0
- Repost count
- 0
- Trust Level
- 79%
- Scored at
- August 21, 2026
Signal breakdown
freshnesssource trustcontent trustemployer trust
Salary
USD 60000-65000
per year
External application · ~5 min on Axle's site
Please let Axle know you found this job on Jobera.
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Operations CoordinatorUSD 60000-65000