CNM3 Patient Flow

I. Responsible for leading/supporting and managing the team in Patient Flow in the operations of Patient Flow ensuring the efficient and effective day to day running of the department. Responsible for matching resources to need with flexibility to respond to workload pressures.

II. Develop and deliver effective operational plans linked to the hospital strategy and organisational development programme, ensuring that organisational and national targets are met.

III. Implementing admission, discharge and transfer protocols, guidance and policies on the management of emergency workload and the timely placement of patients in the most appropriate environment in the acute or non-acute sector.

IV. Constant monitoring and reporting of capacity KPI’s to senior management and circulation on a regular basis reports for key clinical decision makers on resource utilisation within the acute sector.

V. Ensure that effective strategies/pathways are in place for the management of complex discharges in line with the Complex Discharge policy (2018)

VI. Proactively develop policies/departmental strategies to support efficient discharge planning.VII. The post holder will be required to develop effective communications arrangements with colleagues in primary care and other hospitals/facilities.VIII. Manage the operational implementation of new service initiatives, including liaising with stakeholders, developing operational policies and guidelines as required.

• Be registered in the relevant division of the Register of Nurses kept by An Bord Altranais now known as Nursing & Midwifery Board of Ireland (NMBI) or be entitled to be so registered• Have at least 7 years post registration experience, at least 2 of which should be in in acute care• Demonstrate managerial and administrative capacity to properly discharge the functions of the role• Demonstrate evidence of continuing professional development at the appropriate level.• IT Skills

I. To be responsible for the co-ordination of the annual business plan for the Patient Flow Department, which contributes to the Hospital’s service plan with the HSE and in the future any groups or networks which the hospital is part of.

II. Liaise with senior management to develop service plans and report frequently on progress of plans

III. Implement effective controls to monitor, evaluate and report the standards of delivery within the area of Patient Flow

IV. Create a culture of accountability, openness to change, respect for the individual and teamwork

V. Implement effective controls to monitor, evaluate and report the standards of delivery within the area of Patient Flow.

VI. To implement proven business management technologies within the department to strengthen performance and enhance its reputation internally within the hospital and externally with the public and the HSE.

VII. To lead projects which improve the quality of services provided to patients evidenced by improved performance against national and international benchmarks.

VIII. Providing required reports to outside agencies.

I. To monitor, control and report on department activity working with the Head of the Patient Flow department.

II. To be accountable for the effective use of resources, alerting the Head of Patient Flow in respect of imminent matters which may impinge on effective running of the department.

III. Work collaboratively with the Head of Patient Flow and the Directorates to lead initiatives in strategic planning, development and redesign of services.

i. Lead and manage all staff within the Patient Flow Department, complying with hospital HR policies and procedures.

ii. Actively promote and develop a positive working environment, ensuring a highly focused/skills/educated/motivated team.

iii. Maximise the contribution of these staff by developing systems for performance appraisal, personal development, individual and organisational development and continued skill mix review.

iv. Ensure that the responsibilities and objectives for direct reports are clearly defined and understood – job descriptions and person specifications up-to- date.v. In conjunction with the Head/deputy head of the department, regularly reviewing staff complements and skill mix across the department to ensure that staffing is appropriate for current and projected clinical and operational demands.

vi. Be responsible for managing sickness and absence in accordance with hospital policy.

vii. Act as a point of contact for staff on human resource issues in accordance with HR policies and procedures.

viii. Be responsible for facilitating all staff to continue their education and personal development to support improved organisational performance.

ix. Ensure the involvement of all staff through open and direct communication to sustain a high level of commitment and flexibility from the department workforce through implementing the hospital Communication Strategy and in particular the team briefings policy.

x. Promote equal opportunity and adherence to best practice employment and approaches to managing and implementing change.

i. Proactively lead and contribute to the development/implementation of best practice service modernisation and improvement plans and strategies within the Department.

ii. Encourage a culture of continuous improvement and setting/supporting achievement of the highest possible standards with maximum efficiency.

iii. To work with the wider hospital, stakeholders and colleagues to develop clinical governance systems within the department which ensure that all relevant HIQA and international standards are met.

iv. To ensure that the department has effective procedures in place for risk assessment and risk management.

v. To co-ordinate the Departments participation in local risk management initiatives to monitor clinical and non-clinical compliance with Health & Safety, Infection Control, Occupational Health, Fire Safety, environmental and organisational risks.

vi. To co-ordinate the processing of adverse incidents within the department ensuring that they are investigated promptly, respecting confidentiality, instigating preventative action where necessary to fulfil IQS policies and procedures.

The job description indicates the main functions and responsibilities of the post and is subject to review and amendment. Other specific work not covered in this job description may also be assigned by the Director of Nursing from time to time.

• Working knowledge of process improvement methodologies and approaches• Knowledge of social services and voluntary organisations.• Management qualification• Willingness to undertake training and development as identified in order to progress personal and professional development• Experience in Patient Flow/Bed Management

The Hospital www.beaumont.ie Management Unit: www.beaumont.ie/hr

Name: Elaine BradleyTitle: ADON Patient FlowEmail address: elainebradley@beaumont.ieTelephone: 0873486920

If an appointee has previously been employed in the Civil or Public Service and that appointee is entitled to or in receipt of a pension from the Civil or Public Service or where a Civil/ Public Service pension comes into payment during the appointee’s re-employment that pension will be subject to abatement in accordance with Section 52 of the Public Service Pensions (Single Scheme and other Provisions) Act 2012. Please note: In applying for this position you are acknowledging that you understand that the abatement provisions, where relevant, will apply. It is not envisaged that the employing Department/ Office/ Body will support an application for an abatement waiver in respect of appointments to this position.