Real Estate Paralegal

• Assemble and proof commercial leases, purchase agreements, easements, loan packets, and related documents with a high degree of accuracy.
• Abstract fully executed leases into concise summaries and route for internal approvals and digital archiving.
• Prepare letters of intent, rent-commencement notifications, default notices, and lease-termination materials.
• Track commission calculations, validate broker invoices, and submit for timely processing.
• Coordinate rent escalations, option renewals, and tenant-improvement documentation.

• Open and manage purchase-and-sale escrows, including earnest-money deposits, funding flows, and post-closing disbursements.
• Review preliminary title commitments and ALTA surveys to flag encumbrances, easements, or restrictions that may impact development.
• Partner with development managers on parcel splits, lot consolidations, and map recordings.
• Oversee recording and delivery of closing documents and verify issuance of final title policies.

• Calendar critical dates from executed agreements (due-diligence windows, permit milestones, delivery deadlines) and keep stakeholders informed.
• Draft entity-formation paperwork, foreign qualifications, and basic corporate resolutions under attorney guidance.
• Liaise with outside counsel and insurance brokers; collect certificates of insurance, manage renewals, and allocate premiums across entities.
• Compile tax and insurance escrows, invoice tenants for pass-through charges, and supply data to property accounting.

• Associate’s or bachelor’s degree preferred; paralegal certificate strongly desired.
• 3+ years supporting commercial real estate transactions (retail experience a plus) in a law firm, REIT, or developer setting.
• Proficiency with Microsoft Office Suite and Adobe Acrobat; familiarity with document-management platforms such as NetDocuments or iManage.
• Exceptional organization and deadline management in a high-volume environment.
• Strong written and verbal communication skills, plus basic math aptitude for rent and commission calculations.
• Valid driver’s license and ability to visit local properties or county offices as needed.

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