Accounts Payable Specialist I

Box (NYSE:BOX) is the leader in Intelligent Content Management. Our platform enables organizations to fuel collaboration, manage the entire content lifecycle, secure critical content, and transform business workflows with enterprise AI. We help companies thrive in the new AI-first era of business. Founded in 2005, Box simplifies work for leading global organizations, including JLL, Morgan Stanley, and Nationwide. Box is headquartered in Redwood City, CA, with offices across the United States, Europe, and Asia.

By joining Box, you will have the unique opportunity to continue driving our platform forward. Content powers how we work. It’s the billions of files and information flowing across teams, departments, and key business processes every single day: contracts, invoices, employee records, financials, product specs, marketing assets, and more. Our mission is to bring intelligence to the world of content management and empower our customers to completely transform workflows across their organizations. With the combination of AI and enterprise content, the opportunity has never been greater to transform how the world works together and at Box you will be on the front lines of this massive shift.

We’re looking for a high energy, highly motivated, independent, hands-on individual with people skills to work with leaders and business partners across the organization and external vendors and be part of a high performing team. This role will manage the day-to-day activities and projects as assigned surrounding daily vendor invoicing and queries, expense reports, travel, and month-end close within the Global Accounts Payable Team. This role will report into our Accounts Payable Manager in Austin. If you operate effectively in a rapidly scaling, dynamic environment, are able to manage multiple stakeholders both internal and external and have strong communications and customer service skills, this role is for you!

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  Invoicing of high volume and full cycle accounts payable. This includes routing invoices for approvals, coding and entering invoices, and processing payments within the global Accounts Payable Team

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  Ensuring that entered invoices and payment requests have appropriate supporting documents, approvals and account/department coding

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  Resolving purchase order, invoice, and payment discrepancies with Boxers as well as external vendors

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  Reviewing and processing weekly employee expense reports in Concur, support global employees with Concur expense reporting inquiries including resolving any open Service Desk tickets

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  Working effectively with other functions to resolve AP issues and support any ZIP/Coupa/Concur inquiries, including holding regular global A/P syncs and Coupa office hours for Boxers

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  Month-end close responsibilities include processing all invoices and expense reimbursements

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  Overseeing root cause analysis (RCA) of recurring adjustments, system issues, recommend and influence the implementation of process improvements and tools solutions to correct and mitigate the same

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  UAT and projects

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  Continuous process improvements

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  Accurate and timely preparation of and explanations for assigned audit related requests. Responsible for preparing and submitting assigned compliance reports, such as quarterly and year-end audit requests and reports

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  Performance of the above tasks in compliance with SOX, identifying control gaps, if any, and recommending process improvements

We are an AI-first company. This means you approach your work with a growth mindset and find ways to leverage AI to help make faster, smarter decisions that will 10X your impact at Box.

• 2-4 years of accounting experience with specialization in Accounts Payable and Expense Reimbursements

• Excellent teamwork, time management, communication (written and verbal), organizational, analytical and problem-solving skills, attention to detail and customer-service oriented.

• Self-motivated and self-managed with the ability to multi-task, think independently and creatively

• Desire to grow with Box

• BA degree in Accounting, Business Administration, or Economics preferred

• Understanding of US GAAP and familiarity with Sarbanes-Oxley (SOX) a plus

• Strong MS Excel skills; NetSuite, Concur, Coupa or ZIP experience will be an added value

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, disability, and any other protected ground of discrimination under applicable human rights legislation. 

For details on how we protect your information when you apply, please see our Personnel Privacy Notice.

For more details on how Box Poland protects your information, please see our Supplemental Personnel and Candidate Privacy Notice. 

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