Event Project Manager

United Kingdom·LondonFull-timemid

OperationsProject Manager

0 views0 saves0 applied

Apply Now

Quick Summary

Overview

Company: Project Farm (Partner of Broadwick)Role: Event Project Manager - Retail DivisionReports into: Account Lead of Retail Location: Tottenham and Canada Water, LondonContract Type: Full Time,

Technical Tools

project-management

About the Role

~1 min read

Be responsible for the creation and delivery of full event budgets, specific to each project. Ensuring you are in line with client expectations.
Help and assist with proposals and budgeting in line with pitches or RFP bids that come into the agency.
Ensure that debriefs are correctly documented and that learnings are accounted for.
Attending and leading project client meetings, with detailed note-taking.

Own a range and series of small events from end to end. Inclusive of supplier management, operations, client guidance and communication, budgeting and wrap-up.
Budget Management - the role will require great administration skills and an organised approach to assist the wider team with invoice processing and keeping our system up to date.
Working within a schedule, to-do list and workload, both managed by yourself and the Senior Project Manager. Keeping up to date with this and reporting issues or time management in order to complete tasks.
Attend site visits and be aware of questions, queries and knowledge that will ensure that the best information is taken from these visits and venues.
Investigate and be aware of existing client-owned real estate and event meeting spaces. A lot of the work will be in repeat venues, and you’ll need to be an expert on how they operate and the suppliers surrounding them.
Be aware of and implement a great knowledge of Project Farm H&S procedure, awareness and documentation.
Have great logistics knowledge and skills for getting things done quickly, moving around kit and keeping on top of kit moving from event to event.
Procure and apply for relevant permits and council permissions for public realm events, using the wider Project Farm team's knowledge to help you.
Work with production teams. You’ll need a good understanding of a simple production set-up. We don’t need a technical expert, but we do need someone who has an understanding of basic set-up and the need for screens, power, lectern, and lighting packages in order to manage the supplier and answer client needs.

A minimum of 2+ years’ experience in the events industry, with hands-on delivery of small to mid-scale events from concept through to completion.
Proven experience managing events end-to-end, including logistics, suppliers, staffing and on-site delivery.
Strong budgeting and financial administration skills, with experience managing event budgets and processing invoices.
Experience briefing, managing and coordinating staffing teams, suppliers and external partners.
Solid understanding of event operations, including scheduling, site visits, and on-the-ground delivery requirements.
Working knowledge of health & safety processes, risk assessments and compliance requirements within events.
Confidence in client communication, including leading meetings, taking briefs and managing expectations.
Excellent organisational and time management skills, with the ability to manage multiple projects simultaneously.
A proactive, solutions-focused mindset with the ability to stay calm under pressure and adapt quickly.
Strong communication skills and a collaborative approach to working within a close-knit team.
Good working knowledge of Google Drive and general office tools, with the ability to pick up new systems quickly.
Flexibility to work evenings, weekends and travel when required.