Admin Clerk

RELEVANT EXPERIENCE:

• One to Two years administration experience

• Experience in a warehouse & purchasing environment advantageous

MINIMUM QUALIFICATION:

• Grade 12 Certificate

• Computer literate

BEHAVIOURAL SKILLS:

• High levels of accuracy

• Attention to detail

• Deadline driven

• Good sense of urgency

• Team-player able to multi-task and take instruction

• Excellent communication skills with all levels of management and external companies

• Ability to resolve problems pro-actively and independently

TECHNICAL SKILLS:

• Microsoft Dynamics 365 experience advantageous

• Computer Literate (MS Office – Outlook, Excel, Word etc.)

• Numerical ability essential

PRIMARY FUNCTION OF THE POSITION:

• Responsible for receipting of all deliveries within one hour of delivery, ensuring all documentation is accounted for and stored electronically

• Document control, management of all administrative documentation, i.e. invoices, credit notes, release packs and photos are accounted for and stored electronically.

KEY PERFORMANCE AREAS:

• Identify and print purchase orders for receipting

• Receipt stock within one hour of delivery

• Resolve queries with the respective teams within 24hrs

• Interact with suppliers and transporters as and when needed

• Loading of test certs onto the allocated drives and product receipts

• Sharing test certs with relevant teams as and when required

• Loading of POD’s onto D365

• Printing of labels when required

• Shipping & Receiving of transfer orders for incoming and outgoing deliveries

• Printing of D365 invoices when required

• Supplier Returns – All aspects.

• Compiling monthly reports as required

• Creating journals for stock movement when required

• Arranging for collection of stock from suppliers when required

• Assist with processing of purchase orders when required

• Perform other administrative duties, as required, outside of the primary function