Grant Finance Coordinator

Every day, people across California turn to the Council on American-Islamic Relations, California (CAIR-CA) when they face discrimination, threats to their civil rights, or challenges to their freedom to practice their faith. As the largest Muslim civil rights and advocacy organization in California, we protect constitutional rights, advance justice, and empower communities through legal advocacy, public policy, civic engagement, and education.

Since 1994, that work has been made possible by a dedicated team committed to serving individuals, families, and communities across California. Behind every case, campaign, and initiative are people working together to create meaningful change.

Whether you serve clients directly or support our mission behind the scenes, your work helps build a more just, inclusive, and equitable California.

• Two years of relevant professional experience in a related field.
• Familiarity with, Instrumentl or other grant tracking software and the Microsoft Office Suite
• Intermediate or higher proficiency in Excel
• Professional integrity and ability to maintain confidentiality of sensitive data
• Strong organizational skills, detail-oriented, ability to multi-task, and meet deadlines
• Ability to work independently, be flexible, and work well under pressure in a fast-paced team environment
• Availability for occasional evening and weekend hours, with some local travel

• Bachelor's degree in accounting, finance, business.
• Experience working for a nonprofit organization, particularly managing government or foundation grants.
• Familiarity with Generally Accepted Accounting Principles (GAAP) preferred

The Grants Finance Coordinator will report directly to the CAIR-CA Finance Manager and is primarily responsible for a wide variety of duties:

• Maintain the grant database which contains high level administrative grant information.
• Generate and analyze reports using grant tracking software, as requested by leadership and program staff.
• Gather and organize data for grant invoicing which requires communication and follow-up with multiple offices within CAIR-CA as well as external organizations.
• Prepare and submit accurate grant invoices to funders in compliance with grant terms, following internal review and approval processes.
• Prepare, review, and submit payment requests for subawardees, ensuring accuracy, completeness, and timely processing.
• Provide accounting department with updated billing and invoice information to reflect accurate records.
• Maintain complete invoicing files and supporting documentation, ensuring records are organized and readily available for monitoring, audits, and compliance reviews.
• Maintain monthly grant reporting information and tracking spreadsheets along with due dates as well as billing requirements for assigned grants.
• Support the reconciliation process between expense tracking spreadsheets and the accounting system to ensure accuracy and completion.
• Support program leads in pulling spenddown reports.
• Maintain up-to-date grant tracking spreadsheets, including fiscal data and time & effort reporting for audit and compliance purposes.
• General bookkeeping and accounting tasks include maintaining related documentation.
• Review, track, and compile grant expenditures from accounting and expense management systems, ensuring costs are appropriately documented and reported on grant invoices and financial reports.
• Prepare grant financial reports for Local Governance Board and executive staff.
• Participate in special projects and perform other finance, grants management, and compliance-related duties as assigned.

Other duties as assigned, dependent on organizational needs and employee skills. All CAIR staff are required to assist in general duties such as answering phones,, weekly outreach, and other office tasks. 

At CAIR-CA, we believe our employees are essential to advancing our mission. We strive to provide a workplace where employees can grow professionally while doing meaningful work.

We encourage interested candidates to apply early. Applications will be reviewed on a rolling basis until the position is filled.

To apply, please submit:

• A cover letter explaining your interest in the position and why you are a strong fit for the role
• A current resume
• The names and contact information for three professional references

CAIR-CA is an equal opportunity employer and adheres to all federal, state, and local laws prohibiting employment discrimination.

Empowering American Muslims. Protecting Civil Rights. Promoting Justice.