HR Recruitment Coordinator

• →Coordinate end-to-end onboarding processes for new hires, including scheduling, documentation, and orientation logistics
• →Serve as the primary point of contact for new employees prior to and during their onboarding experience
• →Prepare and distribute offer-related and onboarding documentation, ensuring accuracy and timeliness
• →Conduct background checks upon offer acceptance and monitor progress through completion
• →Communicate regularly with hiring managers on offer status, background checks, and start date readiness
• →Maintain and update new hire tracking logs/sheets to ensure accurate reporting and visibility into onboarding progress
• →Facilitate new hire orientation sessions and support onboarding presentations
• →Conduct E-Verify for new hires and provide timely employment eligibility clearance confirmations
• →Partner with HR, IT, hiring managers, and other departments to ensure new hires are set up for success (equipment, system access, workspace, etc.)
• →Track onboarding progress and follow up on outstanding onboarding tasks and required training completion
• →Maintain and update employee records in HRIS systems, ensuring data integrity and confidentiality
• →Ensure compliance with federal, state, and local employment laws, as well as internal policies
• →Support process improvements to enhance efficiency and the overall employee experience
• →Assist with other HR administrative tasks and projects as needed

• Support ESR functions as needed in the absence of the Employee Service Representative
• Open the office, attend to walk-ins, provide phone coverage, issue employee badges and support filling activities and mailing as needed.

• Maintain the onboarding/ recruiting tracking sheet with daily updates and promptly communicate any changes or updates to the Talent Managers and hiring manager.
• Provide regular status updates to hiring managers regarding candidates, including background check status, E-Verify clearance, and any onboarding delays or rescheduling.

• Ensure compliance with employment laws, organization policies and procedures.
• Assist in creating and updating onboarding materials, guides, and workflows to enhance the new hire experience
• Collaborate with HR and departments managers to improve onboarding process and streamline administrative tasks.
• Support diversity, equity and inclusion initiatives within recruiting practices.
• Attend staff meeting as needed.
• Support talent managers as needed.
• Other duties as assigned.

Physical Requirements:

The requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• The employee is frequently required to talk, hear, stand, walk, use hands to finger/ handle/feel/type, operate office machinery and reach with hands and arms. Requires the ability to regularly push, pull, lift and/or carry supplies up to 20 pounds and occasionally up to 40 pounds.
• Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
• Work takes place at the agency work location for the duration of the scheduled shift where long periods of sitting, working on a computer, walking to various work areas, going up and down stairs, and standing are required.

• 1–3 years of experience in HR, onboarding, recruiting coordination, or administrative support
• Strong organizational and time-management skills with attention to detail
• Excellent communication and interpersonal skills
• Ability to handle sensitive and confidential information with discretion
• Ability to manage high volume workload
• Comfortable answering and directing phone calls
• Proficiency with Microsoft Office (Outlook, Excel, Word) and/or HRIS systems

• Experience with onboarding platforms or HRIS systems (e.g., ADP)
• Familiarity with background check processes and E-Verify
• Basic knowledge of employment laws and HR best practices
• Experience working in a fast-paced or high-growth environment

Note to Internal Candidates: HR reviews internal compensation and determines any increase based on their experience and also agency internal equity factors.

Catholic Community Services and Catholic Housing Services is an Equal Opportunity Employer. Please let us know if you need special accommodations to apply or interview for this position.

EMPLOYEE/EMPLOYER PLEDGE: We will not tolerate attitudes, behaviors, or statements that alienate, offend, or injure any person associated with CCS because of their racial or ethnic origin.  We will enable and support all efforts to become aware of and eliminate racism and racist behaviors within CCS and the broader community.  We will take exceptional steps to identify and root out such biases, especially where there appear to be long standing, institutional patterns of unacceptable behavior or lack of performance.