Administrative Program Coordinator II NE - Graduate Medical Education

Join Cleveland Clinic’s Main Campus where research and surgery are advanced, technology is leading-edge, patient care is world class and caregivers are family. Here, you will work alongside a passionate and dedicated team, receive endless support and appreciation, and build a rewarding career with one of the most respected healthcare organizations in the world.  

As an Administrative Program Coordinator II, you will support graduate medical education programs by serving as a key administrative, technical, and operational resource, with coverage in the Internal Medicine and Women’s & Children’s departments. In this role, you will function as a liaison between departments, assisting the Director with projects and daily operations while providing critical operational support to the ACGME-accredited training programs within the Primary Care and Women’s & Children’s Institutes. You will coordinate policy evaluation and implementation, identify opportunities to improve operational efficiency, support the development of communications, databases, and budget-related processes, and complete routine operational responsibilities and defined project-based work. Specific responsibilities may include expense reporting in OBGYN and managing Oracle expenses for residents and fellows.

A caregiver who excels in this role will:

• Function as liaison and as administrative, technical or operational resource. 

• Assist Director with projects and daily tasks. 

• Lead orientation and records management activities and ensure standards are maintained. 

• Develop and update interdepartmental education programs. 

• Assist with scheduling, coordination, preparation and communication of meetings. 

• Facilitate and attend meetings and record key outcomes. 

• Identify key milestones and deadlines and proactively communicate project status and requirements to achieve results. 

• Research, analyze and organize information for presentations. 

• Assist department leadership with large or complex projects and initiate or lead less complex projects. 

• Other duties as assigned. 

Minimum qualifications for the ideal future caregiver include:  

• Associate’s Degree and three years of administrative or project management experience
• OR High School Diploma/GED and five years of experience
• OR Bachelor’s Degree and one year of experience 
• Strong computer skills and experience with software applications

Preferred qualifications for the ideal future caregiver include:  

• Bachelor’s Degree in Business Administration, Healthcare Administration or a related field 

• Healthcare or related organization experience 
• GME experience
• Education background

• High degree dexterity to operate office equipment.
• May require extended periods of standing, walking or sitting.
• Good visual acuity through normal or corrected vision.
• Good hearing acuity.

• Follows standard precautions using personal protective equipment as required.

The policy of Cleveland Clinic Health System and its system hospitals (Cleveland Clinic Health System) is to provide equal opportunity to all of our caregivers and applicants for employment in our drug free environment. All offers of employment are followed by testing for controlled substances.

Cleveland Clinic Health System administers an influenza prevention program. You will be required to comply with this program, which will include obtaining an influenza vaccination on an annual basis or obtaining an approved exemption.

Decisions concerning employment, transfers and promotions are made upon the basis of the best qualified candidate without regard to color, race, religion, national origin, age, sex, sexual orientation, marital status, ancestry, status as a disabled or Vietnam era veteran or any other characteristic protected by law. Information provided on this application may be shared with any Cleveland Clinic Health System facility. 

If applying for a Florida position, please see the following website for more information on the background screening requirements required by the Agency of Health Care Administration: https://info.flclearinghouse.com/

Please review the Equal Employment Opportunity poster. 

Cleveland Clinic is pleased to be an equal employment opportunity employer.