Administrative Coordinator

Responsible for providing administrative support to leasing team members in the Philadelphia Corporate Office. Assist in the preparation and execution of weekly lease committee meetings.

• Administrative/coordinator for Real Estate Development is a hybrid role that combines, administrative support/office coordinator manager, to include overall support of Leasing Team.
• This role is an essential backbone of the teams core competence, and the coordination of moving parts between, finance, tenant coordination, legal, lease admin and properties.
• Prepare, format and distribute leasing documents such as LOI’s, lease abstracts, deal summaries and internal reports
• Preparation and updating of reports and related correspondence for asset reviews on a bi-monthly basis
• Preparation of Leasing Committee Packages on a daily basis for week committee review, utilizing several management systems
• Track lease execution and ensure timely completion of documents between legal, asset management and property management
• Utilizing photo-shop software, updating of site plans, vision plans and marketing collateral for each asset, for prospective tenants and brokers
• Project management tools such as CRM systems Yardi, VTS, Smart Sheet, Internal Tracking Systems as well as property trackers…etc
• Track critical dates, such as lease expirations, renewals and option deadlines
• Schedule and coordinate meeting for ICSC meeting primarily between retailer and Centennial associates
• Process expense reports, purchase orders for each associated within the Mid-Atlantic team with accounting/finance teams
• Office supply inventory maintenance, manage vendor relationship for office services
• Coordinate office maintenance request and liaise with building mgmt. or service provider
• Support onboarding logistics for new team members, including workspace set up and equipment requirements
• Maintain organized common areas and ensure overall office functionality and efficiency
• Assist in planning and coordinating internal meetings, team events and client visits

The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• The employee must occasionally lift and /or move up to 30
• While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; talk and hear. The employee is regularly required to sit. The employee is occasionally required to climb or balance; stoop, kneel, or crouch.
• The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal and expansive reading.

Centennial ensures equal employment opportunities regardless of race, creed, gender, color, national origin, religion, age, sexual orientation, or disability.

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