Executive and Office Administrator

Executive & Office Administrator

Location: St. Louis, MO (In-Person)

Application Deadline: May 5

 

About Us

Cheree Berry Paper & Design is an award-winning graphic design firm known for creating playful, polished, and highly personalized work for some of the most notable clients and events in the world.

 

From designing stationery for Jenna Bush Hager and Mindy Kaling to collaborations with Paperless Post and installations at the White House, our work sits at the intersection of luxury, creativity, and meticulous execution. We are also regular contributors to Vogue and other notable industry publications.

 

Founded in 2006, CBP has grown from a custom stationery studio into a full-service design firm with a team of designers, illustrators, project managers, and production specialists. While based in St. Louis, our clients span the country.

 

Why This Role Is Different

This role sits at the center of our business.

 

You are the person who keeps the office running smoothly, supports the CEO behind the scenes, and ensures that the details are handled with precision.

 

In a fast-paced, high-touch environment, your ability to anticipate needs, stay organized, and execute consistently will directly impact the success of the entire team. You are not afraid to get out of your seat, pivot and problem solve regularly.

 

This role is well-suited for someone seeking a consistent, part-time schedule with meaningful responsibility and impact.

 

What Makes CBP Unique

Reputation: We produce world-class work from St. Louis for life’s most important moments.

Luxury Exposure: You will support a team working with high-profile clients and events.

Tangible Work: We create physical pieces that people keep forever.

Fast-Paced Environment: There is always something happening - you will never be bored!

Woman-Owned and Led: Work alongside a driven, accomplished team of women.

High-Caliber Leadership: You will support and collaborate with experienced, high-performing leaders.

 

Role Overview

Hours: 25–30 hours per week

Schedule: Flexible, but with consistent daytime hours; can align with a school-day schedule if needed

Location: In-person, St. Louis office

 

Who You Are

Highly Organized

You thrive on structure and detail. You are naturally process-oriented and take pride in keeping things running smoothly.

 

Proactive and Self-Directed

You anticipate needs before they arise and take initiative without needing constant direction.

 

A Strong Communicator

You have excellent verbal and written communication skills and maintain a professional presence in all interactions.

 

Tech-Forward

You are confident using office software and comfortable assisting with technology needs.

 

Adaptable and Responsive

You can manage multiple priorities at once and operate with a strong sense of urgency.

 

Key Responsibilities

Executive Support

• Manage calendars for the CEO and other members of leadership, including scheduling, reminders, and coordination
• Coordinate monthly staff meetings, including materials and logistics
• Track CEO and other executive time on a daily basis
• Assist with special projects for the CEO and leadership team
• Partner with Marketing on internal events, client gatherings, and team celebrations

 

Office Management

• Maintain office and conference room calendars and ensure best practices are followed
• Oversee office organization, cleanliness, and maintenance by coordinating with facility vendors
• Order and manage office and kitchen supplies
• Coordinate in-office meals and hospitality for clients and staff
• Answer and direct incoming calls as needed

 

Basic IT Coordination

• Coordinate with external IT vendors on employee technology needs
• Assist with equipment setup, returns, and lease coordination
• Provide basic, on-site troubleshooting support for employees
• Escalate recurring issues or larger needs to leadership
• Assist with phone and voicemail setup as needed

 

Qualifications

Required

• High school diploma or equivalent
• 3–5 years of relevant experience
• Experience with calendar management and office coordination
• Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint
• Strong organizational, communication, and customer service skills
• High attention to detail and strong critical thinking ability

 

Preferred

• Familiarity with Mac OS
• Interest in basic IT troubleshooting and using AI to create efficiencies

 

Other Benefits

401(k) with 3% match

Paid holidays, PTO, and sick days in line with part-time schedule

Insurance if needed