Financial Clerk (Hybrid)

Introduction

\r\n\r\n\r\n\r\n\r\nThe State of Connecticut,�Department of Correction (DOC)�is currently recruiting for Financial Clerks to join our team within the Fiscal Services Unit with positions opening in Purchasing and Accounts Payable in Wethersfield, CT.\r\n\r\n\r\n\r\n\r\nWHAT WE CAN OFFER YOU\r\n\r\n\r\n Visit our�NEW�State Employee Benefits Overview�page!\r\n The State of Connecticut is an eligible Public Service Loan Forgiveness employer, meaning you may be eligible to have qualifying student loans forgiven after 10 years of service. Click�here�for more information;\r\n Professional growth and development opportunities;\r\n A healthy�work/life balance�for all employees!\r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\nPOSITION HIGHLIGHTS\r\n\r\n\r\n Positions are full-time, following a first shift schedule, 40 hours per week, and scheduled Monday - Friday.\r\n Telework opportunities may be available upon successful completion of the working test period.\r\n Positions are located at Central Office, 24 Wolcott Hill Road, Wethersfield, CT.\r\n Please see the Examples of Duties section for more information.\r\n\r\n\r\n\r\n \r\n \r\n \r\n \r\n \r\n \r\n \r\n ABOUT US�\r\n \r\n \r\n \r\n The Connecticut Department of Correction is a diverse agency with a wide variety of employees from Correction Officers, to Educators, to Managers and Skilled Professionals. We value differences that make us stronger as a team and support our mission statement.�\r\n \r\n \r\n The Connecticut Department of Correction (DOC) is the agency responsible for corrections in the U.S. state of Connecticut. The agency operates 13 correctional facilities. It has its headquarters in Wethersfield. The DOC protects public safety by ensuring offenders serve their sentences of imprisonments in facilities that are safe, human, and provide re-entry programming.\r\n \r\n \r\n The State of Connecticut, Department of Correction is a unified system; all sentenced and un-sentenced offenders are supervised by the DOC. The Department also provides supervision for offenders on parole, community release, and other discretionary release programs.\r\n \r\n \r\n \r\n For an inside look at what it's like to work as an employee for the State of Connecticut, please watch the video below!\r\n \r\n \r\n \r\n \r\n \r\n \r\n \t\t\t\t\t\t�\r\n \r\n \r\n \r\n \r\n \r\n \r\n \r\n \r\n

Selection Plan

FOR ASSISTANCE IN APPLYING:�\r\nCheck out our�Applicant Tips on How to Apply! Need more resources? Visit our�Applicant Reference�Library�for additional support throughout the recruitment process.�\r\nBEFORE YOU APPLY:�\r\n\r\n Meet Minimum Qualifications:�Ensure you meet the Minimum Qualifications listed on the job opening by the job closing date. You must specify your qualifications on your application. The minimum experience and training requirements listed must be met by the close date on the job opening, unless otherwise specified. �\r\n Educational Credits:�List your earned credits and degrees from accredited institutions accurately on your application. To receive educational credits towards qualification, the institution must be accredited. If the institution of higher learning is located outside of the U.S., you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the contact listed below.\r\n Resume Policy:�Per�Public Act 21-69, resumes are not accepted during the initial application process. As the recruitment process progresses, candidates may be required to submit additional documentation to support their qualification(s) for this position. This documentation may include: a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc., at the request and discretion of the hiring agency.�\r\n Preferred Shift/Location:�Select all location(s) and shift(s) you are willing to work on your application. Failure to do so may result in not being considered for vacancies in that specific location or shift.�\r\n Timely Submission:�All application materials must be received by the job posting deadline. You will be unable to make revisions once you officially submit your application to the State. �Late submissions are rarely accepted, with exceptions only for documented events that incapacitate individuals during the entire duration of the job posting. Request exceptions by emailing�DAS.SHRM@ct.gov.�\r\n Salary Calculations: For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other.�\r\n\r\n\r\n Note: The�only way�to apply to this posting is via the ‘Apply’ or ‘Apply Online’ buttons on the official State of Connecticut Online Employment Center job posting.\r\n\r\nAFTER YOU APPLY:�\r\n\r\n Referral Questions:�This posting may require completion of additional Referral Questions (RQs), which must be completed by the questionnaire’s expiration date. If requested, RQs can be accessed via an email sent to you after the job close date or by visiting your JobAps Personal Status Board (Certification Questionnaires section).���\r\n Prepare For An Interview:�Interviews are limited to those whose experience and training are most aligned with the role. To prepare, review this helpful�Interview Preparation Guide�to make the best impression!�\r\n Stay connected! Log in daily to your JobAps Personal Status Board to track your status and check email (including spam/junk folders) for updates and tasks.��\r\n The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.��\r\n Note: This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules. Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State employees, available at�www.ct.gov/ethics.\r\n\r\nQUESTIONS? WE’RE HERE TO HELP:�\r\nDue to high volume, we are unable to confirm receipt or provide status updates directly. For recruitment updates, please check your Personal Status Board and review our Frequently Asked Questions. If you have additional questions about the recruitment process, reach out to Alejandro G. D�vila-Hurtado at�alejandro.davila-hurtado@ct.gov.\r\nJoin the State of Connecticut and take your next career step with confidence!\r\n

PURPOSE OF JOB CLASS (NATURE OF WORK)

In a state agency this class is accountable for the preparation and/or maintenance of payroll, agency accounts, financial statements, cash accounting or other bookkeeping and record keeping functions in an agency.\r\n

EXAMPLES OF DUTIES

Duties of the positions may include, but are not limited to:\r\n\r\n Processes Facility Food orders and other commodity orders;\r\n Processes Maintenance requisitions; editing, verifying coding;\r\n Solicites quotes;\r\n Creates e-pro requisitions;\r\n Creates Direct purchase orders;\r\n Dispatches purchase orders;\r\n Processes Change Orders;\r\n Decommits/add money to purchase orders;\r\n Receives invoices from facilities, match to statements and forward to Accounts Payable for processing;\r\n Enters Receivers in Core-CT;\r\n Follows-up with vendors for open purchase orders;\r\n Assists A/P in obtaining missing invoices;\r\n Processes Special Activity orders as needed;\r\n Assists FAO in resolving vendor related issues;\r\n Prepares STARS or EPM reports;\r\n Assists in preparation of contracts;\r\n Assists in monthly Procurement Card audits; and\r\n Performs related duties as required.\r\n\r\n\r\n

KNOWLEDGE, SKILL AND ABILITY

\r\n \r\n Knowledge of\r\n \r\n basic bookkeeping, accounting, and financial record keeping procedures;�\r\n payroll procedures, financial terminology and coding, statements and budget preparations;�\r\n \r\n \r\n \r\n Skills\r\n \r\n interpersonal skills;\r\n oral and written communication skills;\r\n performing arithmetical computations;\r\n \r\n \r\n \r\n Ability to\r\n \r\n perform general clerical tasks;�\r\n handle large amounts of money;�\r\n operate a variety of office equipment which includes computers, tablets, and other electronic equipment.\r\n \r\n \r\n\r\n

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Two (2) years of clerical experience in accounting, financial record keeping or bookkeeping.\r\n

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of two (2) years.\r\n

PREFERRED QUALIFICATIONS

\r\n Experience working in Purchasing;\r\n Experience and knowledge of Accounts Payable process;\r\n Experience with financial systems;\r\n Experience utilizing Microsoft Office Excel, Word and Teams in a professional setting;\r\n Experience with Purchasing/Procurement Cards;\r\n Experience running reports;\r\n Experience multitasking and processing high volumes of work with accuracy; and\r\n Experience communicating and following-up on outstanding issues.\r\n\r\n

SPECIAL REQUIREMENTS

Persons having responsibility for supervising or observing the behavior of inmates or custodial clients will be required to possess a high school diploma or General Educational Development (GED) certification by the time of permanent appointment.\r\n

Conclusion

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER\r\nThe State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.\r\n