Project Manager, Exhibitions and Collections

United States·Richmond (city)mid

OperationsProject Manager

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Quick Summary

Requirements Summary

Demonstrated project management or project coordination experience involving multiple stakeholders, schedules, deadlines, and competing priorities. Highly proactive and self-directed approach to work,

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OperationsProject Manager

Title: Project Manager, Exhibitions and Collections

State Role Title: Gen Admin Supv I/Coord I

Hiring Range: $48,000

What We Offer

~2 min read

We are currently seeking applications for a highly organized, proactive, and collaborative individual to join the Exhibition Planning Department as Project Manager, Exhibitions and Collections. Reporting to the Senior Manager of Exhibition Planning, this position manages assigned exhibitions, collection installations and rotations, loan-based projects, traveling exhibitions, and other initiatives. The Project Manager expected to independently manage their assigned projects from early planning through installation, operation, deinstallation, and closeout, with guidance and oversight from Exhibition Planning leadership.

The Project Manager is responsible for keeping complex, cross-functional projects moving forward. The position oversees project scope, schedules, budgets, stakeholders, resources, risks, documentation, and communications; leads meetings and work sessions; identifies potential conflicts or delays; follows up on decisions and action items; and works with teams to develop practical solutions when priorities, schedules, or project needs change.

Success in this role requires initiative, independence, excellent attention to detail, strong follow-through, and ability to take ownership of work. The Project Manager interacts with a wide range of personalities and professional disciplines and must be comfortable leading meetings, asking questions, communicating concerns, building consensus, and maintaining productive working relationships while balancing competing priorities.

The position partners closely with Curatorial, Registration, Conservation, Exhibition Design & Production, Art Handling, Editing, Interpretation, Programs, Marketing, Procurement, Facilities, Security, and other departments, as well as lenders, vendors, contractors, and partner institutions. Responsibilities also include maintaining accurate project information in systems such as Asana, SharePoint, and TMS; coordinating project and exhibition budgets; supporting contracts and procurement; coordinating approvals and deliverables; and providing on-site support during installation and deinstallation periods. Some domestic and international travel may be required.

The Commonwealth of Virginia offers a comprehensive total compensation package that includes health benefits, paid leave, and flexible work schedules. The following benefits are available to classified employees:

• Vacation and Other Leave
• 12 Paid Holidays
• Health Benefits
• Sickness and Disability Program
• Deferred Compensation with Cash Match
• Group, Optional Life, and Long-term Care Insurance
• Employee Assistance Program
• Wellness Program
• Retirement Plans
• State Employee Resources

Additional information relating to the benefits available to eligible state employees can be found online at: https://www.dhrm.virginia.gov/employeebenefits 

Requirements

~1 min read

Experience managing exhibitions, collections projects, gallery installations, or other complex projects within a museum, cultural, educational, design, construction, or similarly complex, cross-functional environment.

Knowledge of museum exhibition planning, collections care, registration, conservation, art handling, design, interpretation, or related museum workflows.

Experience coordinating project budgets, contracts, procurement activities, vendors, or consultants.

Experience working with external partner organizations, lenders, or traveling projects.

Experience with project and information management systems such as Asana, SharePoint, TMS, or comparable platforms.

Consistent with the Commonwealth of Virginia’s skills-based employment model, VMFA recognizes multiple pathways to demonstrate competency for this role. Equivalent combinations of educational attainment, applicable training, relevant work experience, and job-related credentials may be considered to meet the requirements of the position.

You will be provided with confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

All applicants must submit an online application. This position will close at 11:55 pm on the designated closing date listed at the top of this posting on Jobs.Virginia.gov.

Please provide three professional references, including their full name, phone number, and email address. References should be able to speak to your qualifications for the position and may be included in your resume or cover letter or attached separately in the portal’s "other" field.

VMFA is a Virginia Values Veterans (V3) Certified Employer. Diverse and inclusive hiring practices are at the heart of what we do at the Virginia Museum of Fine Arts.

Name: HR Services

Phone: For the most up-to-date status of your application, please refer to your Jobs.Virginia.Gov account. We do not provide application status updates via phone.

Email: recruitment@vmfa.museum for recruitment related questions.

Emailed applications, resumes, or cover letters will not be accepted. For the most up-to-date status of your application, please refer to your Jobs.Virginia.Gov account.   

Conditions of Employment:  

Employment is contingent upon the successful completion of a criminal background check.

E-Verify Notice: After accepting employment, new hires are required to complete an I-9 form and present documentation of their identity and eligibility to work in the United States. Virginia Museum of Fine Arts uses the E-Verify system to confirm identity and work authorization.

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.

Advertised: 22 Sep 2026 Eastern Daylight Time
Applications close: 04 Oct 2026 Eastern Daylight Time

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