Project Manager

The Senior Project Manager – Real Estate & Facilities will provide strategic leadership and oversight for real estate, construction, workplace, and facility-related projects across the organization. This role is responsible for planning, executing, monitoring, and delivering mid- to large‑scale real estate and facilities initiatives end-to-end, ensuring they meet scope, cost, schedule, quality, and compliance requirements. The individual will collaborate closely with internal stakeholders, external vendors, consultants, construction partners, and facility teams to manage office fit‑outs, upgrades, relocations, expansions, and ongoing operational improvements. The role requires strong project management expertise, Strong working knowledge of real estate and facility operations, with the ability to collaborate effectively with technical specialists as needed, excellent communication skills, and a proven track record of delivering complex projects in a fast-paced environment.

• Lead end-to-end project management for real estate, workplace, and facilities initiatives, including planning, budgeting, execution, monitoring, and closing.

• Partner with business units, HR, IT, Security, Finance, and Facilities teams to understand space, infrastructure, workplace, and operational requirements.

• Develop and manage comprehensive project plans, Gantt charts, risk logs, issue trackers, communication plans, and stakeholder updates.

• Ensure compliance with all legal, environmental, occupational safety, building, and regulatory requirements.

• Lead contractor, vendor, consultant, and service provider engagements; oversee procurement, contracts, deliverables, and performance.

• Ensure mechanical, electrical, plumbing, HVAC, fire & safety systems meet operational needs, legal and regulatory and standards.

• Coordinate office relocations, renovations, expansions, new site openings, and space optimization initiatives.

• Monitor end-to-end issue resolution and ensure strong governance, reporting, and controls for facilities operations.

• Develop specifications, project timelines, cost estimates, schedules, and documentation for facilities projects.

• Manage escalations from facilities teams and internal stakeholders.

• Support development and periodic testing of disaster recovery and business continuity plans.

• Continuously assess opportunities for process improvement, cost reduction, and workplace experience enhancement.

• Ensure clear communication, documentation, and alignment across all project phases and teams.

• Apply Continuous Improvement  methodologies to real estate & facilities (RE&F) workflows: space planning, moves-adds-changes (MAC), work order lifecycle, and preventive maintenance, utilizing Lean, Six Sigma and/or Agile

• Create clear process maps (SIPOC, swimlanes, value stream maps) and standard work for critical RE&F processes to remove waste and reduce cycle times.

• Lead layout optimization and capacity planning for offices and critical facilities; use spaghetti diagrams and adjacency planning to improve flow and space utilization.

• Run root-cause analyses (5 Whys, fishbone) and Kaizen events; implement 5S and visual management in back-of-house and critical operations areas.

• Define and track KPIs/OKRs (e.g., schedule adherence, cost variance, space utilization, MTTR/MTBF, work order SLA compliance) and publish dashboards for stakeholders.

• Bachelor’s degree in Engineering, Architecture, or a similar/related field (or equivalent practical experience).

• 8–10 years of experience in Real Estate, Facilities Management, or Workplace/Construction project management.

• Proven experience managing mid to large real estate and facility projects end-to-end.

• Strong understanding of building systems (MEP, HVAC, electrical, fire & safety), space planning, and workplace operations.

• Proficient in MS Office applications (Excel, PowerPoint, Word, Outlook, Teams).

•Proficiency in project planning tools (MS Project, Smartsheet, Gantt charts).

• Demonstrated Continuous Improvement capability, including process mapping (SIPOC, swimlanes), value stream mapping, and creation of standard work.

• Ability to design and optimize physical layouts using Lean techniques (spaghetti diagramming, adjacency/flow planning).

• Project Management certification such as PMP/PRINCE2 (PMP strongly recommended).

• Fluent business English (written and spoken).

• Strong stakeholder management, vendor coordination, and cross-functional leadership skills.

Certification(s) in either Lean and/or Six Sigma. 

• Master’s degree in a related discipline.

• Experience in corporate real estate, workplace strategy, or facilities operations for multi-site environments.

• Strong communication, presentation, negotiation, strategic planning, and critical thinking skills.

• Experience with cost optimization, vendor governance, and contract management.

• Knowledge of occupational safety regulations and compliance standards.

• Familiarity with Agile project management principles.

• Additional language skills (Spanish/Portuguese/German) are a plus.