Office Operations Coordinator

"Ella” means ‘come’ in Greek. A heartfelt invitation to explore, connect, and feel inspired. At Ella Resorts, we open our doors to a world where every moment becomes a cherished memory. We reimagine the art of resort living for the modern lifestyle traveler. Those who seek not just a destination, but a meaningful journey. Our curated collection of beachfront retreats, set across some of the Mediterranean’s most iconic shores, invites you to embrace adventure, unwind in style, and discover the true essence of summer living. 

In order to support our rapid growth we are seeking to hire an experienced Office Operations Coordinator.

The Office Operations Coordinator is responsible for ensuring the smooth, efficient, and professional operation of the office environment by managing administrative services, office facilities, travel arrangements, and related cost administration. The role supports employees and leadership by maintaining an organized workplace and delivering high-quality internal service.

• →Coordinate daily office operations & ensure smooth workflow across administrative processes
• →Handle office procurement, including ordering supplies & managing vendor relationships
• →Organize & schedule meetings, appointments & internal/external communications
• →Manage travel arrangements, including bookings, itineraries & logistics
• →Support contract administration, including preparation, tracking, filing & coordination for signatures
• →Perform document management tasks such as scanning, filing, & maintaining digital & physical records
• →Oversee office expenses & support basic utilities & shared cost tracking (e.g. communal expenses)
• →Act as a central coordination point between departments & external partners
• →Assist in the preparation and coordination of reports, documents, & internal processes.

• Bachelor’s degree in Business Administration or related field (preferred).
• 2–5 years of experience in office administration, executive support, or similar roles.
• Experience managing corporate travel and administrative operations.
• Experience with procurement and supplier coordination is an advantage.
• Strong organizational and multitasking skills.
• Excellent attention to detail and follow-through.
• Strong communication and stakeholder management abilities.
• Budget awareness and cost-control mindset.
• Proficiency in Microsoft Office Suite and travel/expense management tools.
• Ability to manage confidential information with discretion.
• Problem-solving and proactive approach.