Filevine2mo ago

Event Specialist (Trade Shows and Sponsored Events)

Salt Lake CityFull-timemid

MarketingEvents SpecialistEvent Specialist

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Quick Summary

Requirements Summary

standing and walking for extended periods, lifting and moving objects up to 40 pounds, visual acuity f

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MarketingEvents SpecialistEvent Specialist

Filevine is a Legal AI company delivering Legal Operating Intelligence for the future of legal work. Grounded in a singular system of truth, Filevine brings together data, documents, workflows, and teams into one unified platform—where modern legal work happens with clarity and consistency.

Powered by LOIS, the Legal Operating Intelligence System, Filevine connects context across every matter to transform legal operations from reactive to proactive. LOIS reads, understands, and reasons across your data to surface insight, automate complexity, and give professionals the clarity and confidence to see more, know more, and do more. Fueled by a team of exceptional collaborators and innovators, Filevine’s rapid growth has earned AI awards and recognition from Deloitte and Inc. as one of the most innovative and fastest-growing technology companies in the country.

Position Overview

We are seeking an enthusiastic and detail-oriented Event Coordinator/Specialist to join our Trade Show and Sponsored Events team, which operates as part of our broader Event Marketing organization under the VP of Experiential and Product Marketing. In this role, you'll manage your own portfolio of trade shows and sponsored events—typically smaller, more straightforward events with fewer logistical complexities—while collaborating alongside our Event Marketing Managers who handle larger, more complex programs. This is an excellent opportunity for someone looking to build their career in event marketing, whether you have direct trade show experience or transferable skills from project management, coordination, or related fields. The ideal candidate will be highly organized, thrive in a team environment, and be energized by the fast-paced nature of event execution.

Trade Show & Event Execution

Own end-to-end coordination and execution of an assigned portfolio of smaller trade shows and sponsored events

Coordinate all event logistics including materials shipping, on-site operations, and vendor management

Work with show vendor portals to register booth staff and procure event essentials such as electricity, internet, and other booth accessories

Manage inventory of event supplies, promotional materials, and trade show assetsCoordinate travel arrangements for team members attending events, including transportation, hotel accommodations, and mealsEnsure all marketing materials and promotional items are prepared, brand-compliant, and available for events

Support booth operations and coordinate with sales teams on-siteTrack event expenses and ensure adherence to assigned budgets

Coordination & Support

Collaborate with Event Marketing Managers and cross-functional teams on event logistics

Manage event registration processes and attendee communications for assigned events

Maintain organized documentation of event processes, timelines, and vendor contacts

Ensure booth staff is assigned, travel arrangements are made, and all event information is clearly communicated to the on-site team

Post-Event Activities

Conduct post-event evaluations to gather feedback and identify areas for improvement

Track event attendance and engagement metrics for assigned events

Complete post-event documentation and reporting

Required

1-3 years of experience in event coordination, trade shows, project management, or related field

Strong organizational skills and attention to detail

Excellent communication and interpersonal skills

Ability to manage multiple projects simultaneously and work to deadlines

Proficiency in Microsoft Office Suite or Google Workspace

Proactive attitude and ability to solve problems independently

Team player with ability to build strong working relationships across departments

Ability to travel domestically up to 25% as needed

Ability to handle physical demands of trade shows, including standing for extended periods and lifting/moving objects up to 25-40 pounds

Preferred

Experience with trade shows or corporate eventsFamiliarity with event management software

Experience in the legal tech or SaaS industry

Bachelor's degree in Business, Marketing, Hospitality, Communications, or related field (or equivalent work experience)

What We're Looking For

We're seeking someone who is:Detail-oriented and organized with strong coordination skills

Flexible and adaptable, as event schedules and requirements change frequently

Comfortable working both independently and as part of a collaborative team

Professional and able to represent Filevine positively to customers, partners, and industry peers

Eager to learn and grow within the event marketing field

Physical Demands

This position requires physical capabilities essential to trade show and event execution, including but not limited to: standing and walking for extended periods, lifting and moving objects up to 40 pounds, visual acuity for detail work, and the stamina to work long hours during event days.

Why Join Filevine

Join a team of passionate professionals at one of the fastest-growing legal tech companies in the nation. You'll have the opportunity to contribute to high-impact events, develop your skills in event marketing, and work with a collaborative team that values innovation and excellence.

Listing Details

Posted: February 10, 2026
First seen: March 26, 2026
Last seen: April 21, 2026

Posting Health

Days active: 25
Repost count: 0
Trust Level: 31%
Scored at: April 21, 2026

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Filevine

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Filevine is a cloud-based legal technology company providing case management, document management, and automation tools for law firms and legal departments. [1, 4, 30] It aims to simplify and elevate complex legal work. [5, 19]

Employees

750

Founded

2015

Domain

Jobs

External application · ~5 min on Filevine's site

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