Filevine15mo ago

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Executive Assistant to the Chief Product Officer

United States·Salt Lake CityFull-timeexecutive

Product ManagementProduct Director

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Quick Summary

Overview

Filevine is a Legal AI company delivering Legal Operating Intelligence for the future of legal work. Grounded in a singular system of truth, Filevine brings together data, documents, workflows,

Technical Tools

Product ManagementProduct Director

Filevine is a Legal AI company delivering Legal Operating Intelligence for the future of legal work. Grounded in a singular system of truth, Filevine brings together data, documents, workflows, and teams into one unified platform—where modern legal work happens with clarity and consistency.

Powered by LOIS, the Legal Operating Intelligence System, Filevine connects context across every matter to transform legal operations from reactive to proactive. LOIS reads, understands, and reasons across your data to surface insight, automate complexity, and give professionals the clarity and confidence to see more, know more, and do more. Fueled by a team of exceptional collaborators and innovators, Filevine’s rapid growth has earned AI awards and recognition from Deloitte and Inc. as one of the most innovative and fastest-growing technology companies in the country.

Job Summary

We are looking for an executive assistant to support our Product team. This person will handle a wide range of administrative and executive support related tasks and will be able to work independently with little supervision. This person will be very well organized, flexible and enjoy the administrative challenges of supporting a fast-paced executive.

The ability to interact with staff (at all levels) in a fast paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality is crucial to this role. Expert level written and verbal communication skills, strong decision making ability and attention to detail are equally important.

Maintain appointment schedule by planning and scheduling meetings, conference, teleconference, and travel

Organizing EVP’s time by reading, researching and routing correspondence: drafting letters and documents; collecting and analyzing information; initiating telecommunications

Prepare and submit expense reports on behalf of the EVP

Produce information by transcribing, formatting, inputting, editing, retrieving, copying and

Transmitting text, data, and graphics

Collecting and analyzing information to prepare reports and prep EVP for meetings

Provide historical reference by developing and utilizing filing and retrieval systems and potentially recording meeting discussions.

Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; and participating in professional societies.

Contribute to encouraging, high performing team culture by completing individual tasks to achieve team goals.

3+ years as an Executive Assistant to C-level executives or Partners at professional services firms

Experience operating in a fast growing company; tech company experience preferred

Highly organized

Able to anticipate needs and dependencies without being asked or directed

Excellent time management and prioritization

Superior writing/editing skills

Flexible and willing to perform other duties as requested

Strong attention to accuracy and detail

A life long learner, constantly learning, improving and innovating

Tech savvy

Work Location Expectation: This position is based out of our San Francisco, Chicago, Salt Lake City or New York offices. Candidates residing in or near these metro areas are expected to work on a hybrid (2-3 days in-office/week) or fully onsite basis.

Cool Company Benefits:

- A dynamic, rapidly growing company, focused on helping organizations thrive

- Medical, Dental, & Vision Insurance (for full-time employees)

- Competitive & Fair Pay

- Maternity & paternity leave (for full-time employees)

- Short & long-term disability

- Opportunity to learn from a dedicated leadership team

- Top-of-the-line company swag

Privacy Policy Notice

Filevine will handle your personal information according to what’s outlined in our Privacy Policy.

Communication about this opportunity, or any open role at Filevine, will only come from representatives with email addresses using "filevine.com". Other addresses reaching out are not affiliated with Filevine and should not be responded to.

Location & Eligibility

Where is the job

Salt Lake City, United States

On-site at the office

Who can apply

Listing Details

Posted: May 21, 2025
First seen: July 29, 2026
Last seen: September 3, 2026

Posting Health

Days active: 0
Repost count: 0
Trust Level: 29%
Scored at: July 29, 2026

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Apply for this position

Filevine

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Filevine is a cloud-based legal technology company providing case management, document management, and automation tools for law firms and legal departments. [1, 4, 30] It aims to simplify and elevate complex legal work. [5, 19]

Employees

750

Founded

2015

Domain

Jobs

External application · ~5 min on Filevine's site

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