AP Clerk

Freyssinet, Inc. is seeking a detail-oriented and motivated Accounts Payable (AP) Clerk to join our accounting team. This role is responsible for processing invoices, maintaining accurate financial records, and ensuring timely payments to vendors. The ideal candidate thrives in a fast-paced environment and demonstrates strong organizational and communication skills.

• →Accounts Payable Processing*
• →Review, verify, and process vendor invoices and check requests to ensure accuracy, appropriate documentation, and required approvals
• →Code and enter invoices into the accounting system promptly and accurately
• →Prepare and process payments, including checks, ACH, and EFT transactions
• →Submit checks for signature with complete supporting documentation
• →Maintain accurate electronic and hard‑copy AP records in accordance with company policies
• →Vendor Setup & Support*
• →Prepare vendor credit applications and onboarding documentation for review
• →Collect and maintain required vendor paperwork, including W‑9s, insurance certificates, and other compliance documents
• →Respond to vendor inquiries regarding invoices, payments, and account balances
• →Research and resolve invoice discrepancies and vendor statement variances
• →Escalate collection issues or concerns to leadership as needed
• →Reporting & Compliance*
• →Maintain accounts payable reports, spreadsheets, and vendor files
• →Assist with 1099 preparation in coordination with the accounting team
• →Ensure AP activities comply with company procedures and internal controls
• →Support audits and internal reviews by providing requested documentation
• →General & Team Support*
• →Partner with accounting and finance team members to support monthly close activities
• →Prioritize workload to meet deadlines while managing multiple tasks
• →Perform additional accounting or administrative duties as assigned

• Associate degree in Accounting, Finance, or a related field (or actively pursuing)
• Prior experience in accounts payable or general accounting support
• Proficiency in Microsoft Office, with an emphasis on Excel
• Strong mathematical and data‑entry accuracy skills
• Excellent organizational skills with strong attention to detail
• Ability to work independently and manage multiple priorities in a deadline‑driven environment
• Effective written and verbal communication skills, including professional interaction with vendors and internal stakeholders

• Experience working with accounting or ERP systems
• Knowledge of AP best practices, approval workflows, and internal controls