Executive - Communication and Administration (Sri Lanka)

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Quick Summary

Overview

Maintain and update member databases and CRM systems to ensure information remains accurate and current. Coordinate meetings by scheduling sessions, preparing agendas, documenting meeting minutes,

Technical Tools

Other

Maintain and update member databases and CRM systems to ensure information remains accurate and current.
Coordinate meetings by scheduling sessions, preparing agendas, documenting meeting minutes, and tracking follow-up actions.
Organize, manage, and maintain shared documents, templates, and digital filing systems.
Assist with membership administration, including renewals, invoicing, and other day-to-day administrative tasks.
Create, schedule, and manage LinkedIn content, newsletters, and other member communications.
Keep website content up to date by publishing news, event details, and member highlights.
Support the creation, coordination, and distribution of quarterly newsletters.
Assist in planning and delivering webinars by managing registrations, sending reminders, and coordinating event logistics.
Provide administrative support for in-person events, including venue coordination, attendee management, and preparation of event materials.
Monitor and report on event performance by tracking registrations, attendance, and participant engagement.
Respond promptly and professionally to member inquiries and requests.
Maintain accurate records of partners, speakers, and sponsors.
Serve as the key liaison between GICA leadership and strategic committees.
Coordinate committee meetings, prepare agendas, record minutes, and monitor progress on action items.
Track committee milestones, deliverables, and timelines to ensure alignment with organizational goals.
Foster effective communication and collaboration among committees, members, and key stakeholders.
Support the onboarding of new committee members and contribute to the successful execution of committee initiatives.
Prepare regular reports and updates for leadership on committee progress, achievements, and outcomes.

Requirements

~1 min read

Bachelor's degree in Business Administration, Communications, Marketing, or a related discipline is preferred.
3–4 years of experience in administration, communications, project coordination, membership management, or a similar role within an industry association, technology company, or B2B environment.
Strong written and verbal communication skills with excellent command of English.
Experience using CRM platforms and maintaining accurate member or customer databases.
Practical experience managing LinkedIn, email marketing platforms, and website content management systems.
Excellent organizational, administrative, and project coordination abilities.
Proven ability to prioritize multiple tasks and work independently in a fast-paced remote environment.
Comfortable collaborating with global teams and coordinating work across multiple time zones.
Strong attention to detail, with a proactive approach and a high sense of ownership and accountability.
Proficiency in Microsoft 365, Google Workspace, and other modern collaboration tools.