Junior Program Manager, AI Studio

RemoteFull-Timeentry

OperationsProject Manager

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Quick Summary

Overview

The AI Studio at Vocal Media produces AI-generated social video at real scale, across reproductive health, climate, finance, politics, and culture.

Technical Tools

OperationsProject Manager

The AI Studio at Vocal Media produces AI-generated social video at real scale, across reproductive health, climate, finance, politics, and culture. Behind every account that ships on time is a lot of quiet coordination: schedules, docs, handoffs, and systems that keep a fast-moving creative team in sync. That is where you come in.

We are looking for a Junior Program Manager to keep the AI Studio running day to day. You will work directly with our Program Manager to coordinate schedules, maintain our documentation and workflows in Notion, track deliverables across accounts, and keep the operation organized as we grow. This is a part-time role to start, built for someone early in their career who wants to grow into a full program management seat as the studio scales.

Program Coordination and Operations

Keep production on schedule across multiple AI content accounts, tracking deliverables, deadlines, and handoffs

Own the weekly rhythm: meeting prep, agendas, notes, and follow-ups, so nothing slips through the cracks

Spot blockers early and help the team clear them before they turn into fire drills

Keep projects moving between creative, automations, and client work

Documentation and Systems (Notion)

Own and maintain the studio's Notion workspace: hubs, trackers, role docs, and the knowledge base

Keep processes documented and current so the team always has one source of truth

Build and refine templates, databases, and views that make the whole team faster

Tracking and Reporting

Maintain trackers and dashboards for content output, account status, and team capacity

Pull together clean status and performance summaries for leadership

Keep the hiring, onboarding, and outreach trackers current

Team and Cross-Functional Support

Support onboarding for new hires and contractors: accounts, tools, access, and first-week setup

Coordinate across creative, automations, and client teams to keep work flowing

Take on additional project coordination as the studio grows

Early in your career and genuinely excited about AI, media, and how content gets made at scale

Highly organized and detail-oriented, and calm when there are a lot of moving parts

Fluent in Notion, or a fast learner who likes building clean systems

A strong written communicator who can keep a remote, async team aligned

Self-motivated and reliable, the person who closes the loop without being asked

Interest in progressive issues, social justice, or advocacy is a plus

Exposure to social media, content production, or AI tools is a bonus, not a requirement

Must be based in the United States

A front-row seat to how a high-volume AI content studio actually runs

Direct mentorship from our Program Manager and AI Studio leadership

Room to grow into a full Program Manager role as the studio expands

Hands-on experience with the tools and systems behind modern AI content operations

Health insurance covered at 90% for full time employees; Dental and Vision available

Unlimited PTO and sick leave

401(k) plan & company contribution

Vocal Media is committed to developing leaders, policies, and a team culture that embraces diversity and enhances equity. We believe that differences in backgrounds, experiences, and identities lead to healthier organizations and stronger teams. We recognize that our success requires commitment to obtaining and retaining a diverse staff that provides the highest quality services to our clients and creators. Vocal is an equal opportunity employer and it is our policy to recruit, hire, train, promote and administer any and all personnel actions without regard to sex, race, age, color, creed, national origin, religion, economic status, sexual orientation, veteran status, gender identity or expression, ethnic identity, or disability, or any other legally protected basis. Vocal is committed to providing accommodations to individuals with disabilities in the hiring process and on the job, as required by applicable law. Vocal will not tolerate any unlawful discrimination and any such conduct is strictly prohibited.