Real Estate Operations Manager

The Manager, Real Estate Operations manages real estate and facility/site improvement projects across departments, including lease administration, transaction support, and strategic portfolio planning. This role reports to and supports Company legal leadership.

• Prepare and review real estate documents, including LOIs, leases, amendments, estoppels, and other transactional documents.
• Manage and track lease expirations, coordinating with executive leadership to evaluate renewal, relocation, expansion, consolidation, and disposition opportunities.
• Utilize CoStar Real Estate Manager software to streamline operations, create reports, track lease data, manage critical dates and property information, and maintain legal files for all real estate transactions.
• Assist management with the creation of short-term and long-term strategic planning for the entire real estate portfolio.
• Assist in the creation and execution of standard operating procedures (SOPs) for real estate and facilities projects, such as new facility requests, move management, relocations, and overall transactions.
• Create vendor requests in the accounts payable portal for new landlords or real estate vendors and process special check requests.
• Work with local jurisdictions to obtain Certificates of Occupancy for new locations.
• Develop a deep understanding of the Company's business and the needs of its operating locations, including branches, hubs, depots, treatment and recycling facilities, and railroad sites.
• Develop slides and presentations for approval of real estate transactions and assist with crafting negotiation strategies to close transactions with optimal terms for the Company.
• Work with Company departments and managers to develop standards, objectives, and characteristics for each property type to ensure each property meets or exceeds business goals.
• Develop strong relationships with vendors, including landlords, real estate brokerage resources, and permitting consultants, to support real estate goals.
• Monitor and ensure full compliance for property-related activities, including leases, zoning, certificates of occupancy, environmental regulations, and other requirements.
• Partner with the lease accounting and finance teams to review annual budgets and monthly or quarterly reports; approve invoices, CAM reconciliations, and property taxes; and oversee database management and the third-party lease administration vendor.
• Work with the EHS team to address facility hazards and potential environmental risks associated with leased and owned properties.
• Own, track, and manage CARs and MOCs for all real estate projects.
• Perform additional duties as directed.

• Bachelor's degree and at least 8 years of experience in commercial real estate transactions, lease administration, property acquisitions, or corporate real estate operations OR a high school diploma/GED and at least 10 years of the same experience.
• Experience in project management involving real estate transactions, facility projects, or capital improvement and fit-out projects
• Experience establishing and implementing a robust process for KPI reporting
• Experience supporting permitting, certificates of occupancy, and zoning reviews
• Knowledge of real estate
• Strong written and verbal communication skills
• Strong negotiation and networking skills
• Ability to adhere to established schedules and deadlines
• Ability to maintain confidential information

• Experience with real estate management platforms
• PMP Certification

This position includes the following Benefits:

• Health, Dental and Vision insurance
• Wellness Program
• Flexible Spending Accounts
• Life Insurance
• Long-Term Disability
• Employee Assistance Program
• Tuition Reimbursement

• Experience with real estate management platforms

• PMP Certification