Senior Procurement Manager

• Strategic Procurement & Sourcing:
  

  • Support the end-to-end procurement process, from requisition to order placement and delivery tracking

  • Prepare and process purchase orders, contracts, and related documentation with high accuracy and attention to detail

  • Assist in identifying and evaluating potential suppliers, preparing Requests for Quotation (RFQs) and Requests for Proposal (RFPs)

  • Maintain accurate procurement records, databases, and supplier information

• Proactive Problem Solving & Ambiguity Management:
  

  • Take initiative to identify potential issues in the procurement process and propose solutions proactively

  • Comfortably navigate situations with incomplete information, seeking out necessary details and making informed suggestions

  • Adapt quickly to changing priorities and unexpected challenges, demonstrating flexibility and resourcefulness

  • Independently research and gather information to address procurement inquiries or resolve discrepancies

• Communicate professionally and effectively with suppliers regarding orders, deliveries, and routine inquiries

• Coordinate with internal departments (e.g., project management, finance, logistics) to ensure timely delivery and proper documentation

• Support supplier relationship management activities, including performance monitoring and issue resolution

• Have Bachelor’s degree or relevant training/Ausbildung

• Have knowledge of working with ERP systems (Preferably SAP (S4 HANA))

• Have strong experience in a procurement, supply chain, or administrative role

• Have demonstrated ability to be proactive, take initiative, and work independently

• Have capacity to handle ambiguous situations, solve problems creatively, and adapt to new information quickly

• Have strong organisational skills and meticulous attention to detail

• Have excellent communication skills, both written and verbal

• Have proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)

• Fluency in German and English (B2/C1 level) is mandatory, both written and verbal

• Can work from our Munich office or are willing to relocate

Note: We operate in an industry where women, as well as other minority groups, are systematically under-represented. We encourage you to apply even if you don’t meet all the listed qualifications; ability and impact cannot be summarised in a few bullet points.

• Helsing’s work is important. You’ll be directly contributing to the protection of democratic countries while balancing both ethical and geopolitical concerns

• The work is unique. We operate in a domain that has highly unusual technical requirements and constraints, and where robustness, safety, and ethical considerations are vital. You will face unique Engineering and AI challenges that make a meaningful impact in the world

• Our work frequently takes us right up to the state of the art in technical innovation, be it reinforcement learning, distributed systems, generative AI, or deployment infrastructure. The defence industry is entering the most exciting phase of the technological development curve. Advances in our field of world are not incremental: Helsing is part of, and often leading, historic leaps forward

• In our domain, success is a matter of order-of-magnitude improvements and novel capabilities. This means we take bets, aim high, and focus on big opportunities. Despite being a relatively young company, Helsing has already been selected for multiple significant government contracts

• We actively encourage healthy, proactive, and diverse debate internally about what we do and how we choose to do it. Teams and individual engineers are trusted (and encouraged) to practise responsible autonomy and critical thinking, and to focus on outcomes, not conformity. At Helsing you will have a say in how we (and you!) work, the opportunity to engage on what does and doesn’t work, and to take ownership of aspects of our culture that you care deeply about