Paralegal & Legal Systems Administrator

• Under attorney guidance, perform basic contract activities such as reviewing and implementing nondisclosure agreements, drafting simple contract amendments, renewals, and extensions, and drafting abstracts of key terms of important contracts.
• Assist with contract lifecycle activities, including drafting templates, coordinating approvals, and managing execution.
• Manage the company’s record retention program, including overseeing annual records disposal process; monitor legal hold orders; provide training for new employees on the Company’s records retention program and legal hold orders.
• Provide Trademark Support including communicating with business teams and outside counsel about trademark applications and renewals, and update and maintain trademark status reports.
• Manage supplier legal documentation processes, including collaborating with Procurement, and collecting, reviewing, and maintaining supplier legal documentation.
• Support the Company’s consumer privacy program.
• Coordinate with other internal stakeholders and outside counsel as needed.
• Serve as lead on gathering records and information for third party claims, discovery requests related to litigation, or due diligence materials needed for business transactions.
• Provide support to Senior Legal Assistant as needed.
• Complete other assignments as may be given from time to time by the attorneys

• Serve as the subject matter expert and primary administrator for the legal department’s technology platforms, including Agiloft (CLM), DocuSign (e signature workflows), Exterro (legal holds/e discovery), and other tools as adopted.
• Configure and maintain system workflows, templates, user permissions, and integrations.
• Partner with IT to troubleshoot system issues and coordinate with internal partners to resolve technical problems.
• Develop and maintain system documentation, training materials, and user guides.
• Train legal team members and business users on system functionality and best practices.

• 7+ years of experience in a sophisticated law firm and/or in-house legal department, required.  Bachelor’s degree or paralegal certificate, preferred.
• Must have experience with contracts and contract management.
• Experience with Agiloft, DocuSign, Exterro, or similar systems, strongly desired.
• Experience with real estate documentation and transactions.

• Demonstrated proficiency with Office 365 and supporting or administering legal technology platforms.
• Excellent organizational skills with strong attention to detail.
• Must be able to multi-task, be flexible, and able to prioritize and complete projects effectively and efficiently while supporting multiple lawyers.
• Strong communication skills and ability to collaborate effectively with cross‑functional teams.
• Ability to maintain a high level of confidentiality

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