VA (Bookkeeping / Account Management and Payroll) (029-1186)

• Run and support weekly payroll and supplier invoices across the construction and development entity, meeting Australian payroll deadlines accurately and on time.
• Collect, chase and reconcile site timesheets/daycards each week, and prepare and issue client invoices in Xero.
• Own accounts-receivable follow-up: proactively chase outstanding debtors and keep AR ageing under control (a key priority for the group).
• Assist with bank reconciliations, month-end tasks and keeping financial records accurate in Xero.
• Create cashflow projections in microsoft excel for up to 18 months based on estimated costs during construction programme 
• Weekly meetings with Director regarding weekly expenditure and projected expenditure and cashflow 
• Track all construction and development expenses and update computer systems weekly 
• Manage insurance administration across both entities — renewals, certificates of currency, and claims paperwork.

• Assist the 2 Directors with calendar, emails and administrative work.
• Track and renew group compliance and licences (e.g. labour-hire licences, insurances, registrations) so nothing lapses.
• Support worker onboarding and inductions, and keep subcontractor and supplier documentation and compliance records up to date.
• Coordinate immigration/sponsorship paperwork and related staff documentation where required.
• Handle recurring ordering and logistics — uniforms/PPE, tools and general office/site supplies.
• Manage inbox, calendar and document-filing support for the MD and state managers, and coordinate meetings and travel.
• Take on ad hoc admin projects and continuously look for ways to streamline workflows, including with AI tools like Claude.
• Drafting and updating construction constructs with suppliers as per the Directors instructions 
• Setting up and following AI systems for business efficiency and integration 

• Previous experience in finance, accounting or bookkeeping with an Australian business
• Strong knowledge of Australian accounting/tax requirements 
• Excellent written and spoken English, able to correspond verbally professionally with staff, clients and suppliers 
• Highly organised and reliable, able to own repetitive but critical processes and juggle competing priorities across three businesses with minimal supervision.
• Comfortable with Microsoft Office and cloud-based business systems.
• Fast learner of new software systems and a willingness to work on differing tasks and computer systems 

This is a remote role that will be set up as an independent contractor engagement.

To ensure alignment and transparency, successful candidates will be expected to:

• Disclose any existing ongoing roles or client work
• Reflect this engagement on their LinkedIn profile (clearly marked as “Independent Contractor”)