Finance Operations Specialist

United States·SunnyvaleFull-timemid

OperationsOperations Specialist

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Quick Summary

Overview

About the Institute of Foundation Models We are a dedicated research lab for building, understanding, using, and risk-managing foundation models. Our mandate is to advance research,

Technical Tools

OperationsOperations Specialist

We are a dedicated research lab for building, understanding, using, and risk-managing foundation models. Our mandate is to advance research, nurture the next generation of AI builders, and drive transformative contributions to a knowledge-driven economy.

Contract Repository: Build and maintain an organized digital repository of all vendor contracts, agreements, and financial commitments.

Education: Bachelor's degree in accounting, Finance, or a related field (or equivalent hands-on experience).
Experience: 2–4 years of experience in accounting, bookkeeping, or finance operations (experience in a startup or research lab environment is a major plus).
Technical Skills: Advanced proficiency in MS Excel / Google Sheets. Familiarity with modern banking platforms (Brex, Mercury) and payroll/accounting software is preferred.
Attributes: Extreme attention to detail, a high degree of integrity when handling confidential financial data, and the ability to thrive in an environment requiring manual process setup.

Minimum of 2- 3 years of experience in an office and administrative role.
Proven experience with basic accounting tasks, invoicing, and expense management.

Nice to Have

~1 min read

Exceptional organizational skills and a high level of attention to detail.
Strong written and verbal communication skills.
Proficiency with communication and collaboration tools such as Zoom, Microsoft Teams, and Slack.
Proficiency with financial software, Microsoft Office Suite (especially Excel), and project management tools.
A proactive and resourceful mindset with the ability to manage multiple priorities.