Patient Accounts & Billing Specialist - The Wellness Center

• →Check eligibility and benefits for physical therapy services. Obtain prior authorization, as necessary 
• →Review claims ready for processing to ensure correct rendering and billing providers are identified, verify insurance information, confirm accurate use of modifiers, CPT/HCPCS and ICD-10 linkage, and resolve any claim errors with the objective of achieving a 95% or higher “clean claims” submission rate
• →Submit all claims electronically to clearinghouse; fax or print and mail secondary claims only when necessary
• →Review claim submission reports for acceptance by clearinghouse and payers; correct errors as needed and resubmit 
• →Post insurance payments from ERAs and paper EOBs; post patient payments via credit card, in person or mail receipts 
• →Investigate denied claims for possible appeals. Use documentation to support any appealed claim denials 
• →Manage any other requests received from payers 
• →Review all outstanding claims monthly on payer websites for payment status. Follow up on pending A/R greater than 30 days old for Medicare and Medicaid, and 45 days old for all other payers 
• →Document all contact with payers including date, phone numbers, person contacted, check # and amount, and any other pertinent details
• →Answer patient questions about claims or balances; return patient calls within 24 – 48 hours. Take patient credit card payments over the phone 
• →Assist all providers with CPT, ICD-10 and HCPCS coding questions; forward to Revenue Cycle Director as needed for assistance 
• →Inform management of any payer issues or changes that affect claim payment 
• →Maintain strict confidentiality regarding the practice and patients in accordance with HIPAA guidelines 
• →Follow policies as outlined in the Employee Handbook and Policies and Procedures manuals 
• →Other duties as assigned by management 

• High School diploma or GED required
• Medical billing or coding certification from the AAPC, AHIMA, PMI or other credentialing body (ex. CPC-Certified Professional Coder; CPB-Certified Professional Biller), preferred

• Two (2) years of medical billing office experience in a health care environment, PT/OT experience a plus, preferred

• Knowledge of Internet
• Knowledge of CPT, ICD-10-CM and HPCPS coding
• Knowledge of electronic medical records and billing software
• Skilled with computers, dual monitors, and standard office equipment
• Experience with electronic claim submission, payment posting, payer websites, NCCI edits, Medicare LCDs, and Medicaid policies
• Experience with checking eligibility and benefits
• Knowledge of prior authorization processes and for therapy services
• Well organized and detail-oriented
• Excellent organizational, communication and time management skills
• Excellent customer service skills
• Ability to multi-task successfully and refocus on tasks quickly
• Ability to take initiative and problem solve without direction
• Ability to establish and maintain effective working relationships with patients, employees, providers and the public

IWU, in covenant with God's reconciling work and in accordance with the Biblical principles of our historic Wesleyan tradition, commits to build a community that reflects Kingdom diversity.  We will foster an intentional environment for living, teaching and learning, which exhibits honor, respect, and dignity.  Acknowledging visible or invisible differences, our community authentically values each member's earthly and eternal worth.  We refute ignorance and isolation and embrace deliberate and courageous engagement that exhibits Christ's commandment to love all humankind.

As a religious educational institution operating under the auspices of The Wesleyan Church, Indiana Wesleyan University is permitted and reserves the right to prefer employees on the basis of religion (42 U.S.C., Sections 2000e-1 and 2000e-2).

The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position. Employees will be required to follow other job-related instructions and to perform other job-related duties requested by their supervisor in compliance with Federal and State Laws.

Advertised: 23 Apr 2026 US Eastern Daylight Time
Applications close: 24 May 2026 US Eastern Daylight Time

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