PMO Manager

Job Description:

Project Handover and Planning: Lead the Planning Process 

• Ensure the Infravision Project Delivery Excellence Framework is used through the project planning process.
• Ensure the agreed scope of works and quality standards are understood by all parties
• Build the project budget from the customer proposal, gain sponsor approval and ensure the budget is well understood by the project team 
• Define and manage project governance framework and structure including lifecycle stage and decisions
• Work closely with engineering and design teams to develop comprehensive project plans, construction schedules, and timelines.
• Collaborate with project stakeholders to gather and document project requirements, objectives, and deliverables.
• Create and maintain project schedules using appropriate project management tools and software.
• Continuously monitor project planning progress and compare it against established project plans, making adjustments as necessary.
• Complete project status reports as required by project sponsor and Program Management Office.
• Handover the project at the commencement of delivery to the construction manager and construction project manager.

Project Execution

• Track and report expenses and project performance monthly.
• Manage variations in expenditure and or customer billing claims
• Support customer billing process as required (as outlined in the contract)
• Support the construction team during construction as required

Project Closure

• Lead the completion of all the project closure deliverables as per the Infravision Project Delivery Excellence Framework. This including:
• Facilitate project Lessons Learnt workshops after each project to identify areas for improvement.
• Draft and present the Project Closure Report for stakeholder approval.
• Close out the project budget
• Record customer feedback

Resource Coordination:

• Lead the project planning team ensuring they have everything they need to be a high performing team. 
• Collaborate with procurement and logistics teams to ensure timely availability of materials, equipment, and resources required for construction activities.
• Manage resource allocation, including labour, subcontractors, and equipment, to optimise project efficiency.

Issues and Risk Management:

• Facilitate the timely resolution of or escalation project issues as per the agreed governance structure.
• Identify potential risks related to construction challenges, regulatory compliance, weather impacts, and other external factors
• Conduct risk assessments and develop strategies to mitigate potential challenges.
• Implement risk management processes and ensure proactive measures are taken to address identified risks.

Quality and Safety Compliance:

• Ensure compliance with industry-specific quality standards, safety protocols, and environmental regulations.
• Collaborate with safety officers and quality control teams to maintain a safe and high-quality construction environment.

Documentation and Reporting:

• Maintain accurate and up-to-date project documentation, including project plans, schedules, status reports, and meeting minutes.
• Generate regular progress reports and updates for relevant stakeholders, highlighting key achievements, challenges, and proposed solutions.

Continuous Improvement:

• Contribute to the ongoing improvement of the Infravision Project Delivery Excellence Framework.