HR Specialist

JetBrains is a well-known international software development company. Ever since we started, back in 2000, we have strived to make the strongest, most effective developer tools on earth. Our products are used by more than 11 million users worldwide, and 88 Fortune Global 100 companies are our customers. 

We are currently looking for a reliable, proactive, and people-oriented HR Specialist to join our HR team. At JetBrains, we genuinely care about our people, and this role plays an important part in helping us create an environment where colleagues feel supported and valued throughout their journey with us. 

You will ensure smooth day-to-day HR operations for our growing Polish office, including payroll data preparation. The ideal candidate combines strong administrative skills, confidence in working with HR systems, and a friendly, solution-focused approach.

1. Documentation management:

• →Establish and archive personnel files (in traditional and electronic formats).
• →Maintain records of working time, vacation, and sick leave.
• →Issue employment and earnings certificates.
• →Prepare monthly payroll inputs (absences, leaves, and employment changes)

2. Oversight and employee induction:

• →Prepare employment contracts and employment termination documents.
• →Submit notifications to the Social Insurance Institution (ZUS) and other offices.
• →Onboard new employees.
• →Monitor changes to the Labor Code and implement them within the company.
• →Cooperate with the Tax Office and ZUS.
• →Prepare reports and statements for management and statistical offices.

3. Employee support:

• →Provide employees with information on labor law and social insurance regulations.
• →Assist in resolving conflicts.

• Minimum of five years of experience in HR Operations.
• Experience with payroll processes in HR, including preparing payroll inputs, managing absences, leaves, and employment changes.
• Knowledge of Polish labor and social security laws. 
• Fluency in Polish and English, with the ability to communicate clearly and professionally in both languages.
• Experience in the employment of foreign citizens. 
• Experience in preparing personnel documentation and maintaining personal files. 
• Good organizational skills and a detail-oriented mindset.
• Knowledge of HR and payroll software, as well as Microsoft Office.
• Strong communication skills, the ability to work in a team, and sense of responsibility.