Legal Assistant - Medical Record Management

Position Summary:

The Law Offices of Julian Sanders & Associates, LLC is seeking a detail-oriented and organized Legal Assistant to support our growing personal injury practice, with a primary focus on medical records management. This position plays a critical role in ensuring timely and accurate collection, tracking, and organization of medical documentation to support client case development and settlements.

Key Responsibilities:

• Request, follow up on, and obtain medical records and billing statements from healthcare providers.
• Review and organize records for completeness, accuracy, and relevance to personal injury cases.
• Prepare detailed medical summaries and chronologies for attorney and negotiator review.
• Maintain updated case notes and documentation in the firm’s client management system.
• Communicate professionally with providers, insurance companies, and internal legal staff.
• Draft and send correspondence related to medical records, bills, and liens.
• Ensure HIPAA compliance and confidentiality in all document handling.
• Collaborate with case managers and attorneys to meet case deadlines and settlement preparation timelines.

Qualifications:

• 1–2 years of experience in a personal injury law firm or similar legal/medical records role preferred.
• Familiarity with medical terminology, billing, and record review processes.
• Proficient in Microsoft Office and legal case management systems (e.g., Filevine, Needles, or similar).
• Strong attention to detail and organizational skills.
• Excellent communication skills—both written and verbal.
• Ability to manage multiple tasks and priorities in a high-volume environment.

Preferred Attributes:

• Bilingual (Spanish or other languages) a plus.
• Self-starter with the ability to work independently and in a team environment.
• Strong problem-solving and follow-up skills.

Compensation & Benefits:

• Competitive salary based on experience
• Health, dental, and vision insurance
• 401(k) with employer match
• Paid time off and company holidays
• Professional development and advancement opportunities

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