Project Coordinator

Project Coordinator (Paving Group)

The Project Coordinator will play a key role in supporting the project management team in planning, coordinating, and executing construction projects. Working closely with project managers, subcontractors, and other stakeholders, the Project Coordinator will be responsible for ensuring that projects are completed on time, within budget, and to the highest quality standards. 

Primary Responsibilities 

• Lead the accurate setup of project/job numbers to ensure projects are properly structured for financial tracking, reporting, forecasting, and scorecard visibility
• Set up new projects in CMiC, ensuring accuracy in cost codes, budgets, and overall project structure.
• Assist Project Managers with the creation, review, and entry of initial project budgets.
• Maintain consistency and accuracy in project setup procedures to prevent reporting errors, cost misallocations, and financial discrepancies.
• Provide administrative and financial support to Regional Offices related to project setup, cost coding, documentation, and reporting structure.
• Maintain and update project budgets and forecasts in CMiC in collaboration with Project Managers.
• Track committed costs, change orders, and billings to ensure accurate financial reporting
• Monitor project cost performance and flag variances or discrepancies for review.
• Maintain project files and ensure documentation complies with company standards.
• Support the project closeout process by compiling warranties, lien waivers, and final documentation
• Assist with process improvement initiatives related to project coordination and CMiC workflows.
• Coordinate communication between Estimating, Operations, and Accounting teams to ensure project information is accurate, complete, and aligned across systems.
• Serve as a resource for troubleshooting administrative and process-related questions from Regional Offices and project teams
• Help develop standardized training materials, process documentation, and best practices to improve consistency across Regional Offices.
• Monitor administrative processes to identify inconsistencies or missing information that could negatively impact financial reporting or operational visibility 

Minimum Qualifications 

• Bachelor's degree or equivalent years of experience, plus one year work experience required in accounting/administrative support in the construction industry. 
• Proficient in Microsoft Office Suite (Word, Excel, and Outlook). 
• Communicate effectively both orally and through writing and work cooperatively in a fast paced, diverse team environment. 

All candidates agree to complete an assessment for selection and pre-employment drug screen.

EOE/AA M/F/Disabled/Vet

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