Project Engineer Coordinator - Heavy Civil Construction (Palmyra, NY)

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Overview

function googleTranslateElementInit() { new google.translate.TranslateElement({pageLanguage: 'en'}, 'google_translate_element'); } Project Engineer Coordinator - Heavy Civil Construction (Palmyra, NY)…

Key Responsibilities

Estimating/Project Management Support Assist estimators with quantity takeoffs for earthwork, utilities, concrete, asphalt, and structures Help prepare bid documents, spreadsheets, and estimate backups Enter quantities, pricing, and scope notes into…

Requirements Summary

Required High school diploma or GED (Associate’s or Bachelor’s degree in Construction Management, Civil Engineering, or related field preferred) Strong organizational and time-management skills Proficiency in Microsoft Excel and basic Microsoft…

Technical Tools

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Job Summary
This position supports the estimating department in preparing accurate and timely cost estimates for heavy civil construction projects, including earthwork, utilities, paving, and transportation infrastructure. This entry-level role focuses on organization, document control, quantity takeoff assistance, and coordination with estimators, vendors, and subcontractors.

This is an in-office position and this person will report to the office in Palmyra, NY.

Key Responsibilities
Estimating/Project Management Support

Assist estimators with quantity takeoffs for earthwork, utilities, concrete, asphalt, and structures
Help prepare bid documents, spreadsheets, and estimate backups
Enter quantities, pricing, and scope notes into estimating software
Maintain organized estimate files and historical cost data

Bid Coordination

Download, review, and distribute bid documents (plans, specs, addenda)
Track bid schedules, deadlines, and submission requirements
Assist with subcontractor and supplier outreach
Log quotes and verify scope coverage

Vendor & Subcontractor Communication

Request pricing from suppliers and subcontractors
Follow up on quotes prior to bid day
Organize and tabulate subcontractor and supplier pricing

Document Control

Maintain bid logs, addenda logs, and pre-bid meeting notes
Ensure all addenda are acknowledged and incorporated
Assist with final bid packaging and submission

Administrative & Team Support

Coordinate with project managers and field staff for historical data
Support post-bid reviews and estimate handoffs
Perform general administrative tasks related to estimating and project management

Qualifications
Required

High school diploma or GED (Associate’s or Bachelor’s degree in Construction Management, Civil Engineering, or related field preferred)
Strong organizational and time-management skills
Proficiency in Microsoft Excel and basic Microsoft Office tools
Ability to read and interpret construction plans and specifications (training provided)
Strong attention to detail

Preferred

Internship or coursework in construction, engineering, or estimating
Familiarity with heavy civil construction (earthwork, utilities, paving, grading)
Exposure to estimating software (e.g., HCSS HeavyBid, Bluebeam, Insite, Topcon)

Skills & Competencies