Contracts and Privacy Manager

At Macmillan Learning, we're committed to driving innovation that transforms education. We seek team members who thrive on pushing boundaries, envisioning future possibilities, and building solutions that make a lasting impact. Whether you're a Pioneer shaping bold new ideas, a Builder turning possibilities into reality, or a Stabilizer optimizing for success, you'll play a vital role in advancing our mission. If you're excited by the prospect of testing new technologies, implementing transformative strategies, and thriving in a fast-paced, innovative environment, we’d love to hear from you! 

Every purchase agreement that crosses a school district's desk carries real stakes, for the district, for the students who'll use the materials, and for Macmillan Learning and BFW's ability to deliver on what we've promised. This role sits right at that intersection.

As Contracts & Privacy Manager on the Bids & Contracts team, you'll evaluate and negotiate purchase agreements for our textbooks, Achieve platform access, and Professional Development services across K-12 districts and Higher Ed institutions. You'll also be the person making sure student data privacy terms hold up to FERPA and COPPA standards, and that our contract repository stays accurate and audit-ready long after the ink is dry.

If you like contract work that's detail-heavy but never abstract, where the terms you negotiate connect directly to real classrooms, this could be a strong fit.

We know some talented people hesitate to apply when they don't check every box on a list. If this role has you excited and you believe you could do the work well, we want to hear from you, even if your path here doesn't match every requirement exactly. We're looking for people who care about our mission and bring their own perspective to the table. Different backgrounds, skills, and ways of working make us better at what we do. If this opportunity speaks to you, tell us how your experience and abilities could add value here. We want Macmillan Learning to be a place where everyone can do their best work and where different viewpoints are genuinely welcome, so if you're a qualified candidate, we hope you'll apply. We're looking forward to learning what you'd bring to the team. 

• Review and negotiate customer purchase agreements, Master Service Agreements, and terms of sale for print/digital textbooks, Achieve platform access, and Professional Development engagements
• Check agreements against company guidelines
• Confirm that licensing models, subscription terms, and delivery schedules/milestones line up correctly for both products and PD

• Evaluate and negotiate district-provided Data Protection Agreements, Student Data Privacy Agreements, and privacy riders
• Ensure terms meet FERPA, COPPA, and internal security requirements

• Review legal, contractual, and privacy language in district RFPs and formal bid packages
• Apply pre-approved exception language
• Clarify delivery and service terms

• Work closely with Sales, Finance, Legal, and Information Security
• Resolve contract redlines in a way that protects the business while keeping deals moving

• Upload executed purchase agreements, amendments, DPAs, and PD statements of work into the central repository
• Tag metadata — district name, effective/expiration dates, products purchased, license quantities, renewal terms, liability caps — accurately and consistently
• Maintain organized, audit-ready folder structures and naming conventions across active and legacy records

• Generate recurring and ad-hoc contract reports for sales leadership, customer success, and department management
• Track KPIs including contract review turnaround time, active deal volume, backlog status, and SLA performance

• Monitor upcoming subscription end dates and license expirations
• Communicate renewal timelines to internal account teams before they become a problem

• 6+ years evaluating, reviewing, and negotiating commercial agreements or contract administration within EdTech, educational publishing, or K-12/Higher Ed procurement
• Direct experience evaluating customer agreements for educational software/LMS platforms, print/digital instructional materials, and professional development services
• Hands-on experience evaluating and negotiating district Data Protection Agreements and student data privacy addenda
• Strong experience uploading, indexing, and maintaining metadata records in a Contract Lifecycle Management system or repository tool (such as DocuSign CLM, Salesforce, or Conga)
• Proven ability to build contract status reports and track turnaround metrics
• Advanced proficiency in Microsoft Word (Track Changes, redlining) and e-signature platforms like DocuSign

• Exceptional attention to detail when auditing contract metadata and repository records
• Ability to manage a high contract volume during seasonal back-to-school and adoption cycles
• Clear, confident communication with district procurement officers, school attorneys, and internal sales partners

Requires periods of close concentration. Must be able to multi-task, concentrate in an open office work environment. . Must be able to work more than 40 hours per week as needed.