Contract/Grant Specialist

No Address - Augustamid

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Quick Summary

Key Responsibilities

Offer disaster recovery expertise to applicants regarding program eligibility, procurement, compliance, extensions, appeals, closeouts, and audits.

Requirements Summary

Education, training, and/or experience demonstrating competence in contract or grant administration. Preferred: Demonstrated experience in grant management, procurement, financial reporting,

Technical Tools

Other

Currently, this position is not eligible for visa sponsorship or STEM OPT extensions.

The Public Assistance Program is one of the State’s largest grant initiatives, managing a diverse portfolio of projects ranging from road repairs to seawall reconstructions. If you take public service seriously and want an engaging, challenging, and rewarding career, we may have an opening for you.

As a Recovery Program Officer, you will serve as a vital advocate for communities seeking Federal Public Assistance funds following a disaster. In this critical role, you will help local communities assess damage, apply for aid, and execute recovery and mitigation efforts. Your work will span the entire grant lifecycle to ensure all projects are documented, executed, and closed out in a timely, accountable manner.

The Public Assistance Program is a primary source of Federal grant funding for the State and operates within the Maine Emergency Management Agency (MEMA). This position reports directly to the State Public Assistance Officer.

Responsibilities

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→Provide Expert Guidance: Offer disaster recovery expertise to applicants regarding program eligibility, procurement, compliance, extensions, appeals, closeouts, and audits.
→Represent the Agency: Attend in-person and virtual meetings statewide to support applicants in public infrastructure recovery efforts.
→Monitor Compliance: Track applicant progress through the Public Assistance process to ensure adherence to State and Federal regulations.
→Maintain Program Knowledge: Monitor evolving laws, regulations, policies, and guidance tied to the Public Assistance grant program.
→Develop Resources: Create accessible reference materials and conduct training for applicants and partner agencies on disaster recovery and policy updates.
→Support Damage Assessments: Assist with planning and executing Damage Assessments to support the Federal disaster declaration process.

Knowledge of Emergency Management practices, the Grants Management lifecycle, and government structures (State, Federal, and Local).
Familiarity with budget methodologies, financial techniques, data processing, and information services.
Ability to interpret program trends and data to formulate strategic recommendations.
Ability to manage multiple priorities and meet competing deadlines.
Ability to analyze complex programmatic and financial data quickly and accurately.
Strong written and verbal communication skills.

Requirements

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Minimum: Education, training, and/or experience demonstrating competence in contract or grant administration.
Preferred: Demonstrated experience in grant management, procurement, financial reporting, and data analytics.

Questions about this position should be directed to Joe Niesen, State Public Assistance Officer, at (207) 208-9498 or Joseph.Niesen@maine.gov.

To request and/or submit a paper application please contact Stephanie Hayes via email at recruiting.sesc@maine.gov

What We Offer

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No matter where you work across Maine state government, you find employees who embody our state motto—"Dirigo" or "I lead"—as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including:

✓Work-Life Balance – Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.

✓Health Insurance Coverage – The State of Maine pays 85%-100% of employee-only premiums ($11,857.68-$13,950.24 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State.

✓Health Insurance Premium Credit – Participation decreases employee-only premiums by 5%. Visit the Office of Employee Health and Wellness for more information about program requirements.

✓Dental Insurance – The State of Maine pays 100% of employee-only dental premiums ($365.28 annual value).

✓Retirement Plan – The State of Maine contributes 14.06% of pay to the Maine Public Employees Retirement System (MainePERS), on behalf of the employee.

✓Gym Membership Reimbursement – Improve overall health with regular exercise and receive up to $40 per month to offset this expense.

✓Health and Dependent Care Flexible Spending Accounts – Set aside money pre-tax to help pay for out-of-pocket health care expenses and/or daycare expenses.

✓Public Service Student Loan Forgiveness – The State of Maine is a qualified employer for this federal program. For more information, visit the Federal Student Aid office.

✓Living Resources Program – Navigate challenging work and life situations with our employee assistance program.

✓Parental leave is one of the most important benefits for any working parent. All employees who are welcoming a child—including fathers and adoptive parents—receive forty-two (42) consecutive calendar days of fully paid parental leave. Additional, unpaid leave may also be available, under the Family and Medical Leave Act.

✓Voluntary Deferred Compensation – Save additional pre-tax funds for retirement in a MaineSaves 457(b) account through payroll deductions.