Corporate Secretary

We are seeking for highly motivated and independent professionals to join our Outsourcing team supporting Forvis Mazars in Singapore. The position involves managing corporate secretarial tasks for international clients, including company incorporations, statutory filings, and compliance monitoring. This position will be based in Kuala Lumpur, Malaysia.

Key Roles & Responsibilities

Corporate Secretarial Support

• Prepare corporate secretarial documents (e.g. board resolutions, members’ resolutions, AGM documents, change of directors/shareholders, etc.) based on templates
• Assist in maintaining statutory registers and records
• Ensure proper filing and organisation of documents (electronic and physical, where applicable)

Work Pass Administrative Support

• Prepare work pass application forms
• Assist in collating required documents for applications, renewals, cancellations, and issuance
• Update and maintain work pass trackers and status reports

Administrative & Operational Support

• Perform monthly administrative tasks (e.g. renewal reminders, tracking lists, quota updates, levy tracking, etc.)
• Maintain accurate records and trackers (e.g. monitoring lists, unbilled lists)
• Support internal coordination with Singapore team members
• Assist in ad-hoc administrative tasks as assigned

Requirements

• Minimum 1 year of relevant experience in corporate secretarial, HR/admin, or similar administrative role
• Basic understanding of corporate secretarial practices or work pass processes is an advantage
• Familiarity with Microsoft Office (Word, Excel, Outlook)
• Good written and verbal communication skills
• Detail-oriented with strong organisational skills
• Ability to follow instructions and work independently with minimal supervision
• Willingness to learn and support cross-border teams

Forvis Mazars Asia Pacific Services Sdn Bhd (FMAPS) is a Malaysia incorporated company and a member firm of Forvis Mazars, an international Advisory and Accountancy Group that operates as a single integrated partnership. Operating in over 100 countries and territories around the world, we draw on the expertise of more than 50,000 professionals to assist clients of all sizes at every stage in their development. FMAPS supports the business operations of Mazars member firms in Asia Pacific and beyond in the delivery of services to clients.