Internal Operations Coordinator or Assistant

At MCE, we tackle the climate crisis with a shared commitment to innovation, community, and equity. Together, we foster an inclusive, collaborative, and flexible work environment where creativity thrives, work-life balance is prioritized, and every voice is valued.

MCE is a not-for-profit public agency that has set the standard for clean energy in our communities since 2010. We provide more renewable power at stable rates, and deliver cutting-edge energy programs to residents and businesses across four Bay Area counties: Contra Costa, Marin, Napa, and Solano. Our team, drawn from all walks of life, embodies a shared passion for environmental stewardship and community service. You’ll work alongside dedicated professionals innovating and collaborating to make our communities more energy-efficient, resilient, and sustainable.

MCE is in the San Francisco Bay Area, with offices in San Rafael and Concord. Employees have the option to work remotely, in a hybrid arrangement, or in the office, depending on the role responsibilities and any in-person meeting requirements. I am happy to provide more details if needed.  

We value a range of experience. Even if you feel that you do not meet all of the qualifications, we encourage you to apply. Application materials will be reviewed on a rolling basis.

This multifaceted team provides gold standard office coordination and cross-departmental services to ensure the operations of the MCE team are running smoothly. The team follows a nimble and balanced model, responsible not only for the development of resources, templates, and framework, but also for the execution of administrative, project, and knowledge base tasks.

You will support MCE staff in the areas of office coordination, project management, and knowledge management. Coordinators exercise a higher degree of initiative and independent judgment in performing confidential and complex administrative work related to the daily operations of the department.

For either position, there is an in-office requirement for at least two-three days per week at our San Rafael office location. Additional in-office requirements may also be based on MCE team needs. IO Coordinators or assistants must be available to participate in crucial monthly Board, Executive, and Technical Committee meetings.

The Internal Operations Coordinator differs from the Internal Operations Assistant in the degree of knowledge and development of tasks and departmental strategies. As well as having the expectation of exercising a high degree of initiative and independent judgment in performing confidential and complex administrative work related to the daily operations of the department.

•    Provide administrative and project assistance to MCE staff and work collaboratively with all MCE teams to ensure smooth office operations, meeting coordination, and customer service.  
•    Coordinate meetings, events, and related logistics including creating and preparing agendas, ordering and preparing refreshments, and providing audio-visual services.
•    Organize and coordinate staff events, annual Summer Social, volunteer activities, field trips, and other holidays, team outings, individual employee recognition, etc.
•    Coordinate conference and event registration and travel logistics, when needed on an agency-level scale.
•    As assigned, facilitate evening meetings including, but not limited to MCE Board & Committee meetings, stakeholder meetings, and special events.
•    Maintain and improve processes for file maintenance, document tracking, and management.

• Principles and practices of administrative assistance or coordination, particularly in a public agency

• Video conferencing tools and best practices (Zoom, Microsoft Teams)

• Microsoft Office Suite (Excel, Word, PowerPoint, Outlook)

• Adobe Suite

• Equivalent to a GED and 

• Four (4) years of progressively responsible experience as an administrative professional working in complex work environments, particularly in a public agency. 

• Two years of college or associate degree may be substituted for two years of experience. 

• A Bachelor's degree in a relevant field may be substituted for four years’ experience.

• Video conferencing tools and best practices (Zoom, Microsoft Teams).

• Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).

• Adobe Suite.

• Asana or other project management platforms.

• Principles and practices of budget tracking and reporting.

• Document retention requirements and practices.

• Equivalent to a GED and 

• Six (6) years of progressively responsible experience as an administrative professional and or project coordinator working in complex work environments, particularly in a public agency.

  • Two years of college or associate degree may be substituted for two years of experience.

  • A Bachelor's degree in a relevant field may be substituted for four years’ experience.

• A background in customer service and project coordination. 

• Relevant certifications such as Certified Associate In Project Management (CAPM), Certified ScrumMaster (CSM), and/or Disciplined Agile Scrum Master (DASM).

• Maintaining and improving processes for file maintenance, document tracking, and management.

• Developing strategies for increased knowledge retention and succession planning.

• Researching and implementing innovative tools and techniques in the areas of documentation, software implementation, and knowledge base development.

• Developing tutorials and training for agency software and web platforms.

• Working closely with cross-functional teams to share regular updates, secure buy-in, and help to problem solve on knowledge management topics.

• Ensuring documents align with MCE's branding guidelines.

• Take responsibility and work independently.

• Work with diverse communities and staff.

• Handle multiple ongoing projects in a team-oriented environment.

• Communicate effectively in written and verbal form.

• Establish and maintain effective working relationships with persons encountered during the performance of duties.

• Demonstrate the highest level of accountability, integrity, judgment, and confidentiality.

• IO Assistant (Non-Exempt)- $32.29-$ 41.32 (per hour)
• IO Coordinator (Exempt)- $76,244 - $94,469 (annually)    

As a part of the application process for the Internal Operations Assistant or Coordinator recruitment, all candidates must submit the following:

• A cover letter (two to three paragraphs) addressing what encouraged you to apply for this role and what you believe are some essential skills a person should possess to be successful in either the Assistant or Coordinator or position.

• Resume and

• Answer all the applicable questions within the application.

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At MCE, we are committed to fostering a workplace rooted in equity, inclusion, and belonging. As part of this effort, we’ve included a few optional questions to help us better understand your background, experiences, and how we can create a respectful and inclusive candidate experience.

MCE is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.

MCE offices support an environment that is accessible to those with reduced mobility. We are happy to provide more details if asked.

MCE makes reasonable accommodations of any known physical or intellectual limitations for qualified applicants with disabilities, sincerely held religious beliefs, and other conditions protected by applicable law.