Recruiting & Office Associate

 

Minted is seeking a Recruiting & Office Associate to support both our People and Facilities functions. Our teams are at the center of Minted’s employee experience, helping attract exceptional talent, foster an inclusive and high-performing culture, and create spaces and systems that enable employees to do their best work.

This role is ideal for someone who thrives in a fast-paced, highly collaborative environment and enjoys balancing operational excellence with people-focused support. You will play a critical role in keeping our office running smoothly while also supporting key moments across the employee and candidate lifecycle.

The ideal candidate is a proactive “utility player” who is highly organized, detail-oriented, resourceful, and energized by variety. No two days are exactly the same, and success in this role comes from anticipating needs, staying adaptable, and creating exceptional experiences for employees, candidates, and guests alike.

Assist with compliance-related processes and audits, including I-9 documentation, background checks, and employee file management

Serve as an administrator for our Applicant Tracking System (Lever), including posting jobs, scheduling interviews, coordinating candidate communications, and accurately managing candidate workflows

Partner with seasonal recruiters, interviewers, and hiring managers to coordinate and schedule high-volume interviews and manage the associated feedback process

Ensure the accuracy of candidate information, correspondence, interview scheduling, and workflow progression within Lever

Generate offer letters and coordinate communication with relevant stakeholders to ensure smooth onboarding and hiring transitions

Deliver a high-touch, “white-glove” candidate experience by ensuring interviews are well-coordinated, timely, and welcoming

Partner with Talent Acquisition and Operations leaders to identify and implement process improvements that support seasonal hiring scale and operational efficiency

Take ownership of select recruiting responsibilities and hiring activities as business needs evolve

A proactive problem-solver who anticipates needs before they arise and takes initiative to address them

Exceptionally organized and detail-oriented, with pride in executing both small and large tasks with accuracy and care

Calm under pressure and able to effectively manage multiple competing priorities in a fast-moving environment

Adaptable and resourceful, able to seamlessly shift between office operations, employee support, and recruiting coordination

A strong communicator who combines professionalism, discretion, and confidentiality with a warm and approachable presence

Service-oriented and energized by creating positive experiences for employees, candidates, and guests

A collaborative teammate who enjoys being a trusted “go-to” resource for operational and People-related support

Someone who notices the details others miss and understands how thoughtful operations contribute to culture and employee experience

3+ years of experience in HR Administration, Recruiting Coordination, Office Management, Facilities, or a related operational support role

Experience supporting fast-paced, high-growth, or highly collaborative environments

Strong proficiency with Google Workspace, including Gmail, Calendar, Docs, Sheets, and Slides

Experience working with Applicant Tracking Systems (Lever experience strongly preferred) is a plus

The ability to handle sensitive employee information with confidentiality and discretion

Strong organizational and time management skills, with the ability to prioritize effectively and meet deadlines

A hands-on, team-first mentality and willingness to jump in wherever needed

A strong customer service orientation

The ability to work well with a variety of personalities

Excellent written and verbal communication skills

Experience supporting workplace or employee experience initiatives

Experience coordinating interviews or supporting recruiting operations

Familiarity with onboarding logistics and new hire processes

About Minted:

Artists shape culture. They spark conversation, create connection, and bring beauty into the world. Minted is where they come together to reach further. Our marketplace empowers a thriving community of independent artists to sell and scale their work. We nurture self-expression, cultivate community, and bring the best in visual art to a global audience.

We’re building a new way to discover the world’s best creative talent. We’re here for the emerging talent ready to take off, the local favorites ready to grow, and the established artists ready to dream bigger.

At Minted, our people don’t just believe in the power of art–we live it. We have our finger on the pulse of what’s new and now. We’re obsessed with great design, art, and interiors. We’re in galleries, at fairs, and constantly finding inspiration online. We seek undiscovered talent that deserves to stand up and stand out. We connect with artists that have something to say, and we collaborate to amplify their work.  The Minted community’s art, stationery, and textiles products have reached over 75 million homes worldwide.

Our marketplace brings the best in independent design to consumers everywhere. We recognize the challenges independent artists face, and we leverage our resources to level the playing field and create a platform that gives artists the freedom to develop their craft and grow their business.

We are headquartered in San Francisco, CA and currently employ 350+ full-time employees, plus additional temporary workers during the holiday season. We have raised over $300M from top-tier investors including Benchmark Capital, T. Rowe Price, Permira, Ridge Ventures, Technology Crossover Ventures, and Norwest Venture Partners.  Angel investors include Marissa Mayer, Jeremy Stoppelman, Julia & Kevin Hartz, Yishan Wong, and more.

Minted is an Equal Opportunity Employer committed to inclusion and diversity. We welcome people of different backgrounds, experiences, abilities and perspectives and will consider all qualified applicants for employment in accordance with all state, local, and federal laws. Minted participates in the E-verify program.

Minted uses technology and innovative practices to bring unique, best-selling design to market at scale. Using its crowdsourcing technology, consumers are empowered to vote for the designs they love and want to see sold, ensuring that Minted always sells continuously fresh and trend-forward product. The winning designs are manufactured by Minted, enabling artists from around the world to share and sell their work while letting Minted do the rest. Since launch in 2007, the company has expanded to serve consumers in new categories including wall art, textiles, digital content and home decor, as well as serve major retailers and consumer products brands with data-backed design through licensing and wholesale partnerships.