Project Coordinator

Thorough knowledge and understanding of NAC’s Health, Safety, and Environmental (HSE) policies and procedures as per the roles and responsibilities within the HSE Manual.

Thorough understanding and proper interpretation of the full scope of project work.

Serve as the key point of contact for suppliers, subcontractors, and the Purchasing Department for coordination of external goods and services.

Prepare job status reports and other reports as required for senior management.

Coordinate site mobilization and demobilization including offices, furnishings, utilities, and communications.

Maintain accurate and up-to-date cost reports; assist the Project Manager with financial forecasting, cost projections, and monthly cash flow tracking.

Maintain labour monitoring systems.

Maintain and update project schedules using CPM software, applying knowledge of project scope, building strategies, and construction sequencing.

Work closely with the Purchasing Department to maintain the Awards & Purchasing Log and manage procurement of goods and services, including follow-up to ensure proper delivery.

Prepare subcontract and vendor award documents, including scope definition and contract documentation; liaise with subcontract administration and service providers as required.

Coordinate submittals, maintain accurate submittal and procurement tracking logs, and manage field purchase orders (POs).

Prepare, track, control, and distribute all contract documents, drawings, and Article E documentation, ensuring timely submission and compliance with schedule requirements.

Control and manage the site RFI process, ensuring timely coordination and responses.

Ensure the timely pricing and processing of CRX changes / Change Orders, including assessment of cost and schedule impacts.

Provide administrative support to Trade Superintendents for procurement and tracking of tools and equipment in accordance with project and Equipment Department requirements.

Assist with the accuracy of shipping and receiving of project materials.

Prepare, maintain, submit, and obtain approval of O&M manuals, warranties, spare parts, as-built drawings, and other closeout documentation.

Assist with project closeout, including deficiency tracking, commissioning documentation, and timely completion and sign-off.

Support QA/QC processes as required.

Obtain field experience by assisting Trade Superintendents and Project Management in the field.

Take, organize, and maintain project photos for consistent and accessible documentation.

Construction related formal education program - degree/diploma or relevant proven field engineering experience

5+ years' experience working in the construction industry

Must be proficient in Microsoft software such as, Excel, Word and Outlook

Proficient in construction contract drawing and specification interpretation

Experience with construction law and contract review and administration

Excellent communication skills, written and verbal

Work effectively in a team environment and under high pressure

High level of initiative, grit and keen interest in technical problem solving

Able to work with minimal supervision and confident in decision making

Willing to travel with NAC to various projects may provide long term career opportunities

Valid WHMIS and Health and Safety Awareness Training for workers/supervisors certificates are required