Accounts Receivable Assistant (Permanent)

Nova Biomedical: One Global Brand. One Vision. Together under one name.

Advanced Instruments and Nova Biomedical are now united under one brand, Nova Biomedical, marking a major milestone in our journey to deliver greater value to our customers. By combining our strengths, we're accelerating innovation, supporting critical workflows, and delivering world-class service across the biopharmaceutical and clinical markets.

Nova Biomedical is a dynamic, fast paced Life Sciences Company looking for a new member of the finance team to support our international expansion plans. We are looking for an individual who can work as part of our shared service team and thrives on the Accounts Receivable tasks.

Working within the shared service team, to ensure that all our EU/UK customer invoices and collections across the multiple entities and currencies are processed accurately and in a timely manner.

The successful candidate will possess strong organizational and time management skills. They will also have a high level of commitment and initiative, a desire to make a difference and be a proven team player.

Key Responsibilities:
• Assist the AR team with the day-to-day processing of customer invoices in a timely manner and with a high degree of accuracy
• Support on accounts receivable cash allocation activities, ensuring accuracy
• Support customer invoicing portals, monitoring invoices status and assisting in the resolution of discrepancies or issues
• Reconcile customer statements, investigating any queries directly with the customer
• Credit control including payment application and chasing debtors by email and phone
• Communicate with internal colleagues, external customers to resolve queries associated with invoices
• Creation of new customer accounts, carrying out credit checks where relevant
• Provide month end support to the finance team by process adhoc financial transactions, including journals
• A good level of communication skills, both verbally, by email and phone
• Carry out adhoc requests and support other team members during periods of absence
• Other duties as assigned

Qualifications (Skills and Competencies):

• Strong understanding of accounts receivable controls, collections, invoice matching, reconciliations, and month-end activities.
• An understanding of VAT and the requirement to code transactions inline with the appropriate tax code
• Prior experience with SAP ECC or S/4 HANA (FI and SD modules) Experience in NetSuite would be preferred
• Strong Microsoft Excel and Microsoft 365 skills required
• Fluent German and English (written and spoken). Additional languages (e.g. French, Italian) preferred but not essential

Experience Requirements (Years of experience):

• 3-5 years of experience in a multi-currency accounts position
• Experience in Shared Services environments preferred
• Previous experience working collaboratively with cross-functional teams
• Prior experience of working in an international, multi-entity environment

Education Requirements:

• School Diploma (Realschulabschluss or higher)
• relevant vocational training successfully completed

Physical Requirements:

• Typical office environment
• Must be able to use basic office equipment: computer, printer, copier, telephone, etc.
• Must be capable of communicating with stakeholders through various means.
• Proactive, “can-do” attitude, and a solutions-focused approach; with a drive to take on more responsibility and expand knowledge and skill set beyond current levels
• Comfortable working in a fast paced environment
• Must be able to remain stationary for long periods of time