parts source27d ago

Service Operations Coordinator Hybrid

United States·Solonmid

OperationsOperations Coordinator

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Quick Summary

Key Responsibilities

Service Case Intake & Scheduling Receive and log service requests via phone, email,

Technical Tools

OperationsOperations Coordinator

PartsSource is the leading technology and software platform for managing mission-critical healthcare equipment. Trusted by over 5,000 US hospitals and 15,000 clinical sites, PartsSource empowers providers and service organizations to maximize clinical availability for patient care and automates the procurement of parts, services and training through a unique digital experience.

Responsibilities

~1 min read

Receive and log service requests via phone, email, and internal systems
Create service calls and work orders accurately
Schedule Field Service Engineers (FSEs) according to availability and priority

Enter service notes, failure descriptions, and resolution details as provided
Attach POs, quotes, and supporting documents
Maintain clean, organized service records

Place parts orders using provided part numbers
Track shipments and update ETAs
Ensure exchange/return documentation is sent respectively

Provide basic status updates and scheduling confirmations
Communicate ETAs and appointment windows
Route escalations to senior team members

Communicate with FSEs regarding schedules and job status
Support Service Operations Specialists with administrative tasks

Accurate work order creation
Timely scheduling
Minimal data entry errors
Positive internal responsiveness
On-time follow-through

Responsibilities

~1 min read

→Strong organizational skills
→Professional written and verbal communication
→Comfortable with computers and ticketing systems
→Ability to manage multiple tasks simultaneously
→Applies critical thinking to troubleshoot issues and make timely, well-reasoned judgment calls.
→Customer service or dispatch experience
→Healthcare background - highly preferred

Act Like an Owner – You take the initiative and are focused on seeing commitments all the way through to completion.
Serve with Purpose - You are purpose driven and committed to understanding the challenges our customers face.
Adapt to Thrive - You are open to new ideas, embrace change, and learn from new experiences.
Collaborate to Win - You communicate effectively across your team to deliver on shared goals.
Creative Problem Solver - focused on making timely decisions with the data and information available to you.

What We Offer

~1 min read

Since 2001, PartsSource has evolved into the leading technology and software platform for managing mission-critical equipment, serving over half of the U.S. hospital infrastructure. Our digital systems modernize and automate the procurement of parts, services, technical support, and training for HTM professionals to efficiently and effectively maintain their mission-critical equipment. PartsSource employs over 700 employees nationwide that committed to supporting healthcare providers and ensuring healthcare always on.

In 2021, Bain Capital invested in the business, further accelerating our growth and positive impact within the healthcare industry.

· PartsSource Named to Newsweek’s List of the Top 200 America’s Most Loved Workplaces for 2024

· PartsSource® Named Among the Top 50 Healthcare Technology Companies of 2025

· PartsSource® Named Among the Top 25 Healthcare Software Companies of 2025

· PartsSource President and CEO Philip Settimi Named to Top 50 Healthcare Technology CEO List 2025

· WSJ: Bain Capital Private Equity Scoops Up PartsSource

EEO

PartsSource, Inc., and its affiliates and subsidiaries, provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Legal authorization to work in the U.S. is required.