Outsourcing & Staffing Specialist

About People and Partners Group People & Partners Group is a Pan-African and global HR services firm specializing in end-to-end people solutions for organizations scaling across Africa and beyond. We provide Executive Recruitment, Manpower Outsourcing & Staffing, Payroll, Employer of Record (EOR), Corporate Training, HR Audit, Salary Survey services, etc., enabling clients to streamline HR and talent acquisition while focusing on growth and innovation. With a strong presence and delivery capability across Africa, the Middle East, the US, the UK, and India, we support international organizations to hire, pay, and manage talent compliantly in multiple African markets without the need to set up local entities. Our clients span Fortune 500 companies, FMCG, Real Estate, Technology, Agriculture, Healthcare, Construction, Real Estate, Manufacturing firms, and Africa-focused growth initiatives, and we are known for delivering flexibility, transparency, and accountability in all our operations. Role summary This role owns the day-to-day execution of manpower outsourcing, temp staffing, and entry-to-lower-level recruitment for People & Partners Group and our clients in Ghana. You will manage candidate pipelines, onboarding, deployment, and basic HR administration to ensure projects are always fully staffed, compliant, and delivered on time. Key responsibilities A. Manpower planning & requisition management Work with internal account managers and client contacts to understand headcount needs for temp, contract, and entry-level roles across industries. Prepare and track staffing requisitions, approvals, and deployment timelines to ensure full coverage for client projects. Maintain an updated manpower tracker for all outsourced staff, including role, location, contract type, and end dates. B. Sourcing, screening & selection roles Source candidates for blue-collar, field, sales, customer service, administrative, and other junior roles using job boards, social media, referrals, and field sourcing. Conduct first-level screening (CV review, phone screening, basic testing) to assess suitability, availability, and salary expectations. Schedule interviews and assessments with hiring managers / client representatives and manage candidate communication throughout the process. Build and maintain talent pools for frequently requested roles to reduce time-to-fill. C. Onboarding, deployment & HR admin Coordinate end-to-end onboarding for outsourced staff: documentation, contracts, medicals (if applicable), orientation, and deployment to client sites. Ensure all mandatory documents (IDs, certificates, references, etc.) are collected and accurately filed (physical and digital). Prepare staff deployment lists, duty rosters, and update any changes (transfers, replacements, exits) in collaboration with clients. Support the HR & Compliance Manager with preparation of employment contracts and addenda using approved templates. D. Staff relations, attendance & performance follow-up Monitor attendance, punctuality, and basic performance indicators for outsourced staff through timesheets, supervisor feedback, and check-ins. Escalate disciplinary issues, grievances, and performance concerns to the HR & Compliance Manager and support in implementing agreed actions. Conduct periodic site visits or virtual check-ins with outsourced staff and client supervisors to promote engagement and quick issue resolution. E. Coordination with payroll & compliance Submit accurate, timely staff movement reports (new hires, exits, changes) to payroll and HR & Compliance for processing statutory obligations (SSNIT, GRA, etc.). Verify timesheets and allowances for outsourced staff before payroll cut-off in collaboration with client supervisors. Ensure all outsourcing activities adhere to company policies and the frameworks defined by the HR & Compliance Manager (contracts, working hours, leave, etc.). F. Data, reporting & process improvement Maintain accurate HRIS or spreadsheet records for all outsourced staff, deployments, and contracts. Prepare weekly and monthly reports on vacancies, time-to-fill, staff counts per client, attrition, and key issues. Suggest improvements to sourcing channels, onboarding workflows, and documentation processes to increase efficiency and reduce errors. Requirements Bachelor’s degree or HND in Human Resource Management, Business Administration, or related field. 2–4 years’ experience in recruitment, outsourcing/manpower supply, field staffing, or HR coordination, ideally within an agency or multi-client environment. 1+ years of work experience with Applicant Tracking Systems Experience handling high-volume, junior-level recruitment and deployments is strongly preferred. Strong sourcing skills for mass recruitment, blue-collar, and junior roles. Excellent coordination and follow-through; able to manage multiple requisitions and deadlines simultaneously. Good knowledge of basic HR practices, contracts, and Ghanaian labour regulations at an operational level (statutory contributions, working hours, overtime, etc.). Confident communication in English (and local languages an advantage), with good stakeholder management across clients, candidates, and internal teams. Proficient in Excel/Google Sheets and comfortable learning HRIS or ATS tools. High integrity, attention to detail, and strong customer service orientation.