Procurement Specialist (Biotechnology)

• Process purchase requisitions and issue purchase orders for laboratory supplies, equipment, consumables, and services, including administrative supplies and services
• Source and evaluate vendors for scientific, technical, and operational needs
• Obtain and compare quotes to ensure best value, quality, and delivery timelines
• Track order status, deliveries, and resolve discrepancies or issues
• Invoice Submission and Validation Support by reviewing and reconciling invoices

• Manage and maintain relationships with approved vendors and suppliers
• Maintain accurate supplier records, certifications, and related documentation
• Lead supplier qualification, onboarding, and periodic re-evaluation in compliance with quality and regulatory standards
• Monitor supplier performance and escalate risks as needed
• Maintain accurate and complete contract records and related documentation
• Monitor contract expiration dates and proactively manage renewal timelines
• Ensure supplier compliance with contractual terms, pricing agreements, service-level agreements, company policies, and all agreed obligations, deliverables, milestones, and commercial commitments.

• Ensure purchasing activities comply with company SOPs, requirements (as applicable), and financial controls
• Maintain accurate procurement records, supplier performance, contract list, documentation, and audit-ready files
• Support internal and external audits related to procurement activities

• Analyze supplier quotations, pricing trends, and total cost of ownership
• Identify and execute cost-saving, cost-avoidance, and cost and service improvement opportunities
• Track procurement savings, provide procurement reports and prepare periodic spend reports
• Purchasing forecasts

• Partner with R&D, Finance, and Operations teams to forecast needs and align purchasing priorities
• Assist with inventory management and demand planning for critical materials
• Develop and maintain BPM and SAP Ariba system user manuals, standard operating procedures, and training materials; conduct periodic refresher training and system onboarding for new employees
• Identify system and process improvement opportunities and coordinate system enhancements to improve efficiency, accuracy, and user experience to optimize workflows and system functionality

• Bachelor’s degree in Supply Chain, Business, Life Sciences, or related field (or equivalent experience)
• 2-5 years of procurement or purchasing experience, preferably in biotech, pharma, life sciences, or regulated industries
• Familiarity with laboratory supplies, scientific equipment, or research services
• Strong organizational, communication, and negotiation skills
• Prior experience/knowledge on ARIBA and SAP S4/HANA platform, Microsoft Office Suite

• Knowledge of supplier qualification and quality documentation
• Experience working in early-stage or fast-growing biotech companies
• Proficiency in Excel pivot tables, V-Lookup, etc.

At PharmaEssentia, our goal is to treat as many people with cancer as possible. That means challenging the status quo with better science that leads to better lives. By joining our team, you will not only expand your own possibilities, but you will contribute to expanding options for people with cancer.

https://us.pharmaessentia.com/careers/