Operations Manager

We're Proof, a high growth company in the legal tech industry founded in 2017. Our best-in-class legal services platform is trusted by over 3,000 law firms across the U.S. and serves countless pro se parties. Our core offerings, Service of Process and E-Filing, are designed to make legal services more accessible, efficient, and transparent. We are on track to double our business again this year and are looking for dedicated, detail-oriented professionals to join our team as we continue to scale.

If you are passionate about transforming the legal industry and believe in making legal services more affordable and accessible to all, we invite you to join our mission-driven team.

The Operations Manager will be a pivotal leader responsible for operational excellence, ensuring seamless execution, adherence to quality standards, and outstanding client experience and success. This role demands a leader who can manage KPIs, foster cross-departmental collaboration, and coach teams toward maximum productivity and accountability in a fast-paced environment.

• Drive Execution: Lead the flawless execution of all day-to-day operational processes, ensuring alignment with organizational goals and adherence to established standard operating procedures (SOPs).
• KPI Management: Define, track, and analyze key performance indicators (KPIs) and operational metrics. Implement data-driven strategies to improve efficiency, productivity, and profitability.
• Quality & Adherence: Establish and maintain robust quality assurance protocols. Monitor operational output to ensure strict adherence to industry regulations, internal policies, and quality benchmarks.

• Client Focus: Champion a strong client-centric culture within the operations team. Ensure operational decisions prioritize exceptional service delivery and client satisfaction.
• Driving Retention: Collaborate closely with the client success and sales teams to identify and address operational bottlenecks that impact client experience, ultimately driving high client retention rates.

• Coaching & Development: Provide leadership, coaching, and mentorship to the operations team, fostering a high-performance environment focused on continuous improvement and professional growth.
• Cross-Collaboration: Act as a key liaison, collaborating proactively with internal departments (e.g., Sales, Technology, Finance, HR) to streamline processes, remove silos, and ensure seamless cross-functional workflows.

• Finding Solutions: Proactively identify operational challenges, develop effective solutions, and implement process improvements using a structured, problem-solving methodology.
• High-Growth Environment: Scale operational processes, systems, and teams to support the company’s rapid growth trajectory, ensuring infrastructure remains robust and adaptable.

• 5 years of experience in an operations management role, preferably within a fast-paced, high-growth company or relevant industry.
• Proven track record of managing and improving operational KPIs and driving measurable productivity gains.
• Strong leadership skills with experience in performance management, coaching, and team development.
• Exceptional problem-solving abilities and a data-driven approach to decision-making.
• Excellent communication skills and experience fostering cross-departmental collaboration.
• Proficiency in operational software, project management tools, and data analysis platforms.
• Bachelor’s degree in Business Administration, Operations Management, or related field; Six Sigma certification a plus].

This company participates in E-Verify, for more information view the Participation and Right to Work Posters.