Property Management Coordinator

Playing a vital role in client and tenant engagement, this position focuses on building strong relationships, facilitating property management operations, and maintaining clear communication. The successful candidate will oversee day-to-day tenant and owner queries while driving efficient administrative workflow. Key Responsibilities Handle client inquiries, conduct prospecting calls, and ensure prompt follow-up with prospective tenants. Serve as the primary point of contact for day-to-day tenant and landlord communication via telephone, email, and WhatsApp. Draft, update, and manage tenant and landlord rental agreements, including contract renewals. Maintain complete and accurate electronic and physical filing records for tenants, landlords, and properties. Record, process, and update documentation regarding rental payments. Create and manage property advertisements on online portals and coordinate property viewings. Coordinate property maintenance activities, liaise with contractors, and verify task completion. Organize and file property levies and rates in both physical and electronic formats. Communicate with the City of Joburg, Homeowners Associations, and Body Corporates as required. Essential Requirements Confident and professional telephone manner with strong communication skills. Proficient email and computer skills with exceptional attention to detail and record-keeping accuracy. Highly organized, proactive approach with the ability to exercise initiative and perform effectively under pressure. Energetic, positive attitude and a willingness to learn. Prior property management or property administration experience. Benefits Compensatory time off will be provided for after-hours viewings Monthly petrol allowance Performance based 13th cheque