Head of Operations & EA

About Seminal
Seminal Artist Group is the world's first label dedicated to visual artists. We identify and develop artists' practices, helping them transform their work into products that forge deep, personal, and emotive connections with fans worldwide. With offices and partners across more than 20 countries, Seminal unlocks the global earning power of art by connecting today's most compelling visual artists to the world's leading brands, retailers, and manufacturers.

Our team spans Australia, the United States, the United Kingdom, China, Korea, Japan, Singapore, India, Sri Lanka, and beyond. We move fast, think globally, and operate at the intersection of art, culture, commerce, and technology.

Seminal is a technology-driven company. Data sits at the core of how we operate, make decisions, and grow. From artist analytics to licensing performance to global market intelligence, we run on information and the people who know how to use it.

The Role

We are looking for a driven, detail-obsessed, and tech-savvy Executive Assistant & Operations Manager to support the Founder & CEO and help coordinate execution across Seminal's executive leadership team. This individual will serve as the operational backbone of the business, ensuring information flows effectively between leadership, teams, partners, and stakeholders across multiple time zones. The role combines executive support, project management, business operations, internal communications, and process improvement.

Reporting

Reports directly to the Founder & CEO. Acts as the primary operational liaison across the executive leadership team, helping align priorities, projects, communications, reporting, and execution across the organization.

Skills

Core Business & Operations Skills

• Exceptional organizational and project management abilities.
• Strong executive calendar management and scheduling across multiple time zones.
• Ability to coordinate multiple projects simultaneously while maintaining attention to detail.
• Strong operational thinking and process improvement mindset.
• Ability to prioritize competing demands in a fast-moving environment.
• Excellent written and verbal communication skills.
• Strong stakeholder management skills with the ability to communicate effectively with executives, artists, partners, vendors, and clients.
• Ability to handle confidential and sensitive information with discretion.

Technology & Systems Skills

• Advanced proficiency with Microsoft Office 365 (Outlook, Word, Excel, PowerPoint, Teams).
• Strong proficiency with Google Workspace.
• Experience using CRM platforms such as HubSpot or Salesforce.
• Experience using project management tools such as Asana, Monday.com, ClickUp, Notion, or similar.
• Comfortable building reports, dashboards, and tracking systems.
• Familiarity with AI tools including ChatGPT, Claude, Notion AI, Perplexity, and workflow automation platforms such as Zapier or Make.
• Experience using Canva and presentation design tools.
• Strong digital literacy and ability to quickly learn new software platforms.

Leadership & Personal Skills

• Highly proactive and self-directed.
• Strong problem-solving and critical-thinking abilities.
• High level of professionalism and maturity.
• Resourceful and capable of finding solutions independently.
• Ability to thrive in ambiguity and rapidly changing priorities.
• Strong sense of ownership and accountability.
• Growth mindset with a desire to continuously learn and improve.

Requirements

• Bachelor’s degree or equivalent practical experience.
• Demonstrated experience supporting senior executives or leadership teams.
• Experience managing complex calendars, meetings, travel, and communications.
• Experience coordinating projects across multiple stakeholders.
• Strong proficiency in Microsoft Office 365.
• Experience with modern business software including CRM, project management, and collaboration platforms.
• Excellent written English and professional communication skills.
• Ability to work flexible hours to accommodate global stakeholders across multiple time zones.
• Legally authorized to work in the applicable jurisdiction.

Highly Valued

• Experience supporting a Founder, CEO, or executive leadership team.
• Experience in startups, high-growth companies, technology companies, creative industries, licensing, retail, or consumer products.
• Familiarity with licensing, partnerships, sales operations, or business development processes.
• Experience implementing operational systems and process improvements.
• Experience using AI tools to automate workflows and improve productivity.
• Experience preparing executive reports, board materials, or investor updates.
• International business experience or experience working with globally distributed teams.
• Additional languages beyond English.

Ideal Candidate Profile

• Operates as a force multiplier for the Founder & CEO.
• Anticipates problems before they occur.
• Comfortable moving between strategic discussions and detailed execution.
• Can independently drive projects from concept through completion.
• Excited by the opportunity to help build a global company at the intersection of art, culture, commerce, and technology.